Overview
Office Administrator Jobs in Middletown, NY at Polar Plumbing, Heating & Air Conditioning
Hampton University Staff
The successful candidate reports to the Dean of the School of Liberal Arts and Education. The Administrative Assistant will support the dean, assistant deans, and assistant to the dean with various administrative and clerical tasks relative to the day-to-day operation, management, and development of the School of Liberal Arts and Education.
**The start date for this position will be on or after July 15, 2025.
Job duties:
Manage front-desk operations, including fielding telephone calls and greeting/assisting visitors
Perform all clerical tasks, including typing; copying; scanning; electronic and hard-copy filing, inter-office deliveries and retrievals; retrieving, sorting, and sending mail
Maintain awareness of the dean’s calendar in Outlook and in print for meetings, presentations, reporting deadlines, and travel
Assist in the management of travel and accommodation needs for interviewees and school guests
Assist in preparation and set up for meetings, including School of Liberal Arts and Education, School Leadership Team, Mellon Leadership Team, Student Advisory Council, and all other meetings facilitated/organized by the dean
Prepare presentation materials and handouts formatted in Microsoft Word, PowerPoint, and Excel
Assist in the collection, compilation, review, submission, filing, and maintenance of reports/documents including essential information related to the School.
Assist in the collection, organization and inventory of all school and departmental marketing and resource materials
Collect and disseminate school-related information
Assist in the recording and preparation of minutes of meetings and conference calls
Assist with preparation and set up for events organized by the dean’s office and special projects as designated by the dean
Assist with preparation of requisitions and purchase orders and with following their progress through the Purchasing and Accounts Payable processes
Assist with maintenance and inventory of office supplies and equipment and with placement of orders when necessary
Research and provide information and referrals
Interface with repair personnel, delivery personnel, equipment/service providers, HU Trucking Services, HU Transportation Services, vendors, and the like
Ensure upkeep of all school buildings by collecting information on problems/needs and arranging repair/address through the Physical Plant
Maintain keys for all offices and rooms in all building occupied by departments and programs
Other duties as assigned by the dean, assistant deans, and/or assistant to the dean – per request of the dean.
Requirements:
Type with an adjusted speed of at least 55wpm
Perform tasks with the use of office equipment to include computers, copiers, facsimile, scanners, etc. and Microsoft Office (Excel, Outlook, Word, PowerPoint, etc.)
Prioritize, plan and organize multiple tasks and projects using organizational skills,
Work independently and as a member of a team.
Strong interpersonal skills
Strong written and verbal communication skills
Ability to work independently and as a member of a team
Initiative and demonstration of project ownership
Strong commitment to the importance of higher education and to the liberal arts and education disciplines
Ability to work effectively within the Hampton University community
Residency in Hampton Roads
Qualifications:
High School Degree or equivalent
How to Apply:
Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment via email at [email protected] or fax to (757) 727-5969:
Office of Human Resources
Hampton University
Hampton, VA 23668
***No phone calls
Forms:
Visit Human Resources – Hampton University Human Resources to retrieve the educational support staff employment application and other supplemental application materials.
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Title: Office Administrator
Company: Polar Plumbing, Heating & Air Conditioning
Location: Middletown, NY
