Office Administrator

Overview

Office Administrator Jobs in Moschato-Tavros, Attiki, Greece at MSCOMM

Title: Office Administrator

Company: MSCOMM

Location: Moschato-Tavros, Attiki, Greece

About the job

This role focuses on comprehensive office administration, ensuring smooth daily operations and providing crucial support across various departments. Key responsibilities include managing reception, handling communications, coordinating office supplies and maintenance, scheduling appointments, organizing internal events, maintaining records, assisting with HR and accounting tasks, and supporting public procurement processes. The ideal candidate possesses strong organizational, communication, and problem-solving skills, with at least three years of experience in a similar role. 

Main responsibilities include

Manage the reception and daily office operations and maintain a well-organized workspace.

Handle incoming calls, emails, and correspondence (digital and physical).

Coordinate office supply inventory and place orders as needed, oversee general office maintenance and liaise with service providers.

Assist with scheduling appointments and meetings, concurrently manage multiple calendars, all communication related to meetings, conference calls, invitations, event planning, and interviews.

Coordinate office events and manage travel arrangements when required.

Maintain accurate records and files, both physical and digital, assist with data entry, document formatting, and report generation.

Support HR processes by assisting with onboarding paperwork and employee records.

Collaborate with the accounting team for basic accounting tasks and filing.

Assist with public procurement & Tender (spec) processes, collecting & handling required documentation.

MustHave

3+ years of experience as an office administrator or similar role.

Strong organizational and multitasking abilities

Solid planning skills to coordinate actions of multiple parties & experience in communicating and working with stakeholders at all levels.

Excellent communication and interpersonal skills.

Attention to detail and ability to work independently.

Familiarity with basic accounting and record-keeping.

Problem-solving skills and a proactive approach to tasks.

Adept at handling confidential information with discretion.

Bachelor’s degree in business administration or other related field.

Excellent oral and written communication skills, in both Greek and English, proficiency in the Microsoft Office suite (Outlook, Word, Excel and PowerPoint), and digital competence, are considered a prerequisite.

 

Good2have

Agency background.

Knowledge of the procedures governing Public Tenders & Specs.

Interest & savviness in innovation / media / PR / communication issues.

Benefits

Competitive salary based on experience.

Benefits, including private health insurance, monthly vouchers.

Continuous hard and soft skills training, mentorship to help you manage your path and develop professionally, company culture that offers a huge learning experience and enhances personal growth.

Collaborative & supportive work environment.