Overview
Office Administrator Jobs in Hartford, CT at Arch Insurance Group Inc.
Title: Office Administrator
Company: Arch Insurance Group Inc.
Location: Hartford, CT
With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility℠.
Job SummaryThe Office Administrator plays a critical role, supporting the President, Arch Insurance Group, NA, as well as office operations and various business units that are located at Arch’s Hartford, CT offices.
Responsibilities
Front desk contact: Answer In-coming calls; Greet visitors when they arrive
Schedule and arrange in-house meetings in Hartford Conference and Training Room
Retrieve and distribute all incoming office USPS and express mail
Prepare and track outgoing Federal Express packages
Notify building management of problems in Hartford office which need to be repaired via building management site
Ordering and stocking kitchen and office supplies
Maintain coffee machine(s)
Ordering lunches for in-house meetings
Troubleshot Copier/IT/phone issues and contact IT/Network Telecom or vendor when unable to resolve
Assist IT with office upgrades to computer and phone system
Assist staff with documentation formatting and updating Org Charts in Visio
Assign and process access cards for new and existing employees
Arrange office social events; set-up holiday decorations
Assist with paperwork and Hartford location set-up of new hires
Process Hartford office invoices
Tracking and ordering of client give-a-ways
Arrange, purchase and distribute client holiday gifts and donations; send flowers, etc.
Update and ensure that the Hartford office adheres to the Arch Business Continuity Plan
Processing Expense Reports – for President Arch Ins NA and Property CUO
Assist with travel arrangements – for President Arch Ins NA
Calendar & Meeting Schedule assistance as requested – for President Arch Ins NA
Alternative Markets
Process Invoices
Update SharePoint
Arrange Alt Markets VCIA conference rooms and events for team
Alt Markets Claims Support: Updated and distribute to SharePoint “Additions to Defense Counsel Panel Exception List Form” and company’s W9.
P&C Programs
Process P&C Programs Invoices
Process annual U/W Letters of Authority for P&C Programs
Processing of loss run requests for run off business and distribute new business to appropriate party.
Arrange for off-site storage of documentation and retrieval of same
Arrange P&C Programs Target Markets Conferences
Maintain Partner contact list
Update Org Chart in Visio.
Watford Programs – Distribution of calls and mail regarding underwriting and loss run requests.
P&C Programs Claim Support: Identify claims’ mail/calls and distribute appropriately
Maintain TPA contact list.
APPLICATIONS UTILIZED
Amazon
ArchPay
Canteen Refreshments
CityPlace – Building Engines (work orders for office)
Concur – US
DocuSign
Egnyte
Federal Express
ISO
Policy Decisions
Smartsheet
WINS
Workday
Xpressdocs (business cards & letterhead)
7Zip
Amtram
Cognos
ImageRight
Microsoft O365
Microsoft Teams
Nuance Power PDF Advanced
Ring Central
SharePoint
Visio
Do you like solving complex business problems, working with talented colleagues and have an innovative mindset? Arch may be a great fit for you. If this job isn’t the right fit but you’re interested in working for …
