Overview
Office Administrator Jobs in Chicago, IL at Minitab
Administrative Coordinator
#25-66
New York, New York, United States
Deadline is 3:00 PM EST for Date Listed
Apr 18, 2025
Job Description
The Legal Aid Society, the nation’s oldest and largest social justice legal services organization, has an immediate opening for a dedicated and experienced Administrative Coordinator in our Criminal Defense Practice. The Criminal Defense Practice is the primary public defender in New York City, providing holistic, client-centered representation to over 100,000 people facing misdemeanor, felony, and homicide charges as well as criminal case appeals, parole revocation hearings and other post-conviction matters and advocacy.
ESSENTIAL DUTIES/RESPONSIBILITIES
Operational Support and Coordination
Provide day-to-day support for all Criminal Defense Practice operations
Provide operational support for the Criminal Defense Practice hiring process
Coordinate recruitment efforts through job postings and offer letters
Handle highly confidential and valuable information and materials
Perform all other duties as assigned by the Deputy Director of Operations and Administration and Director of Ops and Admin
Manage vendor accounts and review and processes invoices
Assist with special units of the Criminal Defense Practice and coordinate with the LAS administrative departments
Coordinate the collection of expenditure reports from partner agencies on select government and private grants on a periodic basis for submission to the fiscal staff to support vouchering efforts
Coordinate the collection of invoices from vendors and coordinate with office administrator across The City to ensure all are processed correctly and timely
Responsible for detailed planning and status of projects as they arise
Professional Development and Other Duties as Assigned
Participate in continuous professional development
Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
Other duties as assigned
QUALIFICATIONS
Required Qualifications:
Bachelor’s degree or 4+ years of work experience
High degree of proficiency with Microsoft Office, especially Excel
Preferred Qualifications:
Some knowledge of the criminal legal system
Strong computer skills and experience working with systems such as ADP, Blackbaud, SharePoint, etc.
Familiarity with or ability to quickly learn Law Manager or similar case management systems
New York State Notary Public or willing to become one
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge, Skills, and Abilities for the Position:
Excellent writing, editing, and oral communication skills
Excellent interpersonal skills
Excellent ability to meet deadlines and work under pressure
Excellent attention to detail and organizational skills
Ability to maintain strict confidentiality
Must be able to work independently and initiate, design, and implement new procedures
Ability to respond quickly and calmly in emergencies and problem situations is essential
Organizational Knowledge, Skills, and Abilities:
Commitment to Legal Aid Society’s mission to secure equal justice before the law for all New Yorkers
Interpersonal and communication skills that enable healthy and productive working relationships
Ability to perform duties with the highest regard for confidentiality, integrity, and respect
Commitment to Legal Aid Society’s mission and values
Physical, environment, travel, and other duties required:
Mostly sedentary, significant time using a computer and monitor; communicating and meeting using video
Requires occasional or frequent physical movement to perform essential job functions which may include, bending, reaching, pulling, pushing, standing or walking for long periods of time, accessing small spaces
May or will require travel within NYC, across the five-borough region
Ability to lift 40 pounds on an occasional/routine basis
SALARY AND BENEFITS
The salary range represents a good faith estimate of the range we expect to pay for this role. The actual salary offered may vary depending on many factors, including but not limited to job-related knowledge, skills, and experience, as well as collectively bargained salary steps for unionized roles.
Salary Range: $83,680 – $88,680
The Legal Aid Society offers a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more.
Higher Education and Loan Forgiveness
The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs. Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below.
studentaid.gov
hesc.ny.gov/loan-forgiveness-programs
WORK AUTHORIZATION
All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)
HOW TO APPLY
All applications must be completed online via the career portal. We do not accept emailed applications. Submit the following documents as a combined PDF:
Cover Letter
Resume
For technical difficulties or questions regarding this posting, please email [email protected].
EQUAL EMPLOYMENT OPPORTUNITY
As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.
OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients (people), to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us and our ability to build strong relationships with our colleagues. Every member of our community is expected to continuously learn about the dynamic, evolving, and emerging field of knowledge of identity, bias, and systemic forms of oppression and participate in productive efforts to dismantling bias in all forms.
Location
Manhattan – Criminal Defense Practice Office
Title: Office Administrator
Company: Minitab
Location: Chicago, IL
