Overview
Office Administrator Jobs in Tamarac, FL at The Sylvia Brafman Mental Health Center
OVERVIEW:
The Administrative Assistant is responsible for the reception tasks of the Silicon Valley Administration Office. The position is responsible for supporting the Silicon Valley Coordinators and the Director of Business.
DUTIES AND RESPONSIBILITIES:
Direct calls to appropriate parties. Calls should be answered and processed expeditiously, courteously and in a professional manner. If party unavailabe, direct to voicemail.
Receive all visitors and guests to the front office and direct them to their requested locations. Distribute visitor/vendor badges as needed. Receive any appointments for staff and inform the proper persons of their arrivals.
Receive and manage all incoming mail, packages, and shipments according to proper Salvation Army policy. Call or email staff to let them know they have a package.
Prepare proper forms for all received donations (both by mail and at the door), and deliver to the bookkeeping staff on the same day. Comply with all internal controls regarding the handling of monies.
Responsible for maintenance and upkeep of office equipment, including copy machines and shredder machines.
Responsible for the timely receipting of cash, in-kind donations, and GIK reports according to Salvation Army policy.
Order and manage the inventory of office supplies and notify Director of Business when supplies are low and need to be replenished. Ensure staff office supply requests have supervisor approval.
General clerical duties including photocopying, fax, mailing, writing letters, making labels, post office runs, etc.
Keep inner office area secure by preventing unauthorized traffic in that area.
Prepare and post the mail each day. Ensure that there is always enough postage available.
Provide administrative support to the Silicon Valley Coordinators and the Director of Business.
Provide support for meetings (including Advisory Board and Women’s Auxiliary) which may consist of: ordering, pick up, and set up of food, set up of room, taking and publishing the minutes, and clean up.
Organize supply cabinets, lobby, and other areas as requested.
Organize breakroom (cupboards and room), Advisory Board closet, order supplies for breakroom as needed.
Assist with scheduling the Silicon Valley Coordinators and the Director of Business’ calendars as requested.
Assist the Director of Business with HR functions including posting of job positions, forwarding resumes, filing paperwork, TSAMM entry and tracking, checking references, keep HR bulletin boards updated, etc.
Before leaving at the end of the day, be sure all equipment is turned off, doors are locked and lights are off in the front area
Knowledgeable of all campus programs and able to assist clients with general questions and/or accepting documents.
All other duties as assigned.
EDUCATION AND EXPERIENCE:
Must have High School Diploma or equivalency.
3-5 years of office experience preferred
Bilingual – helpful but not required
SKILLS AND ABILITIES:
Ability to maintain and set up hard copy and electronic file systems
High confidentiality requirements
Reliable and dependable
Excellent communications skills and experience in working with nonprofits; ability to work with diverse communities; strong verbal and written skills are essential
Ability to work independently and as part of a team
Valid CA Driver’s License
EQUIPMENT USED:
Modern Office Equipment and Relevant Software
PHYSICAL REQUIREMENTS:
Ability to lift up to 25 lbs. (Usually file boxes)
ADA Statement:
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.
Acknowledgment of Religious Purposes of The Salvation Army:
Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.
At-Will:
Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.
Experience
Preferred
Experience with Microsoft programs
Education
Required
High School or Equivalent or better
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: Office Administrator
Company: The Sylvia Brafman Mental Health Center
Location: Tamarac, FL
