Overview
Office Administrator Jobs in Toronto, Ontario, Canada at Massey LLP (formerly Civis Law LLP)
Title: Office Administrator
Company: Massey LLP (formerly Civis Law LLP)
Location: Toronto, Ontario, Canada
About Us:Massey LLP, a law firm specializing in corporate and commercial law, estate law and administration, real estate, employment, and civil and estate litigation, is seeking a dedicated Office Administrator. Our firm, formed through the merger of Civis Law LLP and Lemke Law PC in September 2022, comprises five partners, two associates, and three staff members.
Our Culture:We are a diverse team of professionals committed to providing fair, friendly, and straightforward advice to our clients. While we take our work seriously, we also believe in having fun and maintaining a healthy work-life balance. Our modern office, located at the corner of King Street and Yonge, is equipped with advanced technology to support our work.
Job Summary:The Office Administrator is the backbone of our daily operations, providing assistance to the managing partner and taking charge of general office duties. This role also involves performing light bookkeeping tasks and other duties as outlined below.
The perfect candidate for this position is someone who exudes friendliness and professionalism and can adapt to changing circumstances with ease. A strong work ethic is a must. We appreciate team players who can inject a bit of humour into the workday and demonstrate genuine passion for their work.
Our Office Administrator will be the first point of contact for everyone who walks through our doors. With a warm smile and a friendly tone, they will make clients feel both welcome and valued. Their ability to leave a positive first impression on everyone they interact with is crucial to this role.
Working Hours:Our office operates from 9:00 am to 5:00 pm. However, we offer flexibility in managing your day, including lunch, breaks, and tasks. Opportunities for overtime are available.
Benefits:We offer a competitive salary, 2-weeks paid vacation (plus an office-wide Christmas – New Year’s break), a comprehensive benefits package, performance-based bonuses, and a comfortable office space with access to top-notch technology.
Responsibilities
1.Administrative Support: Maintain a welcoming reception area, manage document scanning and copying, prepare courier packages, open and close client files, undertake filing of paperwork, schedule appointments, assist with subtenant needs, and monitor the office email inbox.
2.Bookkeeping and Banking: Collaborate with the bookkeeper to manage financial matters, scan and record financial documents, prepare bank deposits, scan and record received cheques, and print cheques for signature.
3.Facilities Management: Monitor and reorder kitchen and office supplies, maintain kitchen cleanliness, ensure boardrooms are tidy and meeting-ready, and manage building access cards.
4.Client Relations: Greet clients warmly, manage client ID and documents, handle phone calls professionally, and record potential client details.
5.Mail Management: Handle incoming mail for subtenants and staff, scan mail for certain subtenants, and provide efficient mail services.
Qualifications• Completion of a post-secondary diploma or university degree • 3-5 years of experience in an office administration role (legal administrative experience preferred but not required) • Highly organized and capable of working within tight timelines • Excellent communication skills (both verbal and written) • Proficiency in Office 365; experience in software such as Quickbooks, Nexudus, or Cosmolex (or other leg…
