Overview
Office Administrator Jobs in Milan, IL at YES Communities
The Kaukauna Area School District is seeking a highly qualified Administrative Assistant to the District Administrator and Board of Education who also fulfills the District Registrar & Open Enrollment Coordinator position.
The Administrative Assistant to the District Administrator and Board of Education will serve as a trusted assistant and confidant to the Superintendent. This position will perform administrative duties with careful attention to procedures, policies, legal requirements, and meeting preparation. The Administrative Assistant will facilitate connections and communications coordination with all key stakeholders. The ability to provide confidential customer service, communication, and accuracy in this role is vital.
KEY ACCOUNTABILITIES:
Trusted Advisor and Confidant to Superintendent: Serve in a highly confidential manner while providing timely and trusted counsel to aid decision making in daily operations, strategic governance, personnel matters, and organizational performance.
Communication: Model excellence and empathy in listening, speaking, writing and presenting with accuracy, compassion and professionalism.
Customer Service: Provide and model attentive and timely assistance in response to individual needs with a style that reflects positively on KASD.
Support and Coordination: Perform administrative duties for Superintendent and Board of Education with careful attention to procedures, policies, legal requirements, and meeting preparation. Relatedly, the Administrative Assistant will anticipate needs, model accuracy in detail, exhibit independence, employ creativity, and demonstrate proficiency in meeting timelines, deadlines, and performance objectives.
Liaison: Facilitate connections, communications and coordination with different staff members, community contacts, organizations, agencies, and the general public to help accomplish common goals with KASD.
The District Registrar/Open Enrollment Coordinator’s responsibilities include managing the student enrollment and withdrawal process from the Kaukauna Area School District by meeting with families, inputting data in the Student Information System, contacting other districts, preparing all materials for enrollment, and being the public point of contact for families interested in the Kaukauna Area School District.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The registrar works collaboratively with appropriate school staff and other school districts to maintain accurate student enrollment records, withdrawal records, reports, and ensures all data entered into the student information system is accurate.
Continued development, review and revision of processes and procedures for student enrollment consistent with Board policies, DPI guidelines, and state and federal laws regarding student privacy.
Discuss and interpret district rules, regulations, and policies with administrators, teachers, parents, students, and staff.
Review, revise and improve current approaches to student registration to meet parent and District needs automating as much of the process as possible.
Collaborate with the District Database Engineer for improved data reporting accuracy between the district database and DPI’s WISE-id and troubleshoot data integrity issues and errors.
Note: The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similarly related or a logical assignment to this position. Job description available upon request.
HIRING SPECIFICATIONS:
REQUIRED:
Graduation from high school and any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities for success in the position.
Strong customer service related people and problem solving skills.
Proficiency in oral and written communication and interpersonal skills.
Exceptional organizational skills to balance the demands of a multi-tasking position.
Proficiency in the use of computer systems and word processing software.
Job Type: Full-time
Pay: $60,000.00 – $62,000.00 per year
Benefits:
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: Office Administrator
Company: YES Communities
Location: Milan, IL
