Overview
Office Administrator Jobs in Coconut Creek, FL at Willis Lease Finance Corporation
SUMMARY
To support and maintain an efficient, effective, and organized department by providing administrative support duties to the Operations Supervisor and the Trashco & Diesel department.
ESSENTIAL DUTIES
Assist customers with trash and diesel inquiries & scheduling.
Confirm credit status for charge accounts for customers requesting service.
Ensure payment is received for COD customers after invoicing.
Assist with preparing quotations, sales documents and service contracts.
Assist with preparation and update of driver daily schedule with Operations Supervisor
Assist with tracking and updating of trash bin inventory
Assist with tracking of customer bin request’s
Maintain and update customer and vendor records (rebates, PO, reconciling, etc.)
Assist with maintaining files for drivers, fleet trucks and training files under direction of Operations Supervisor
Maintain and organize the department files, policies and procedures
Review all dockets and documents for completeness and accuracy
Prepare work orders for drivers daily, timely and accurately
Invoice work orders daily for trash and diesel
Research, file, and prepare documents, as directed
Maintain department supplies
Open, input and close work orders daily
QUALIFICATIONS
Education
High School diploma or equivalent
Experience
1-2 years’ experience in office administration
Experience in Microsoft office suite programs
KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Knowledge
Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Skills
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking — Talking to others to convey information effectively.
Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Service Orientation — Actively looking for ways to help people.
Abilities
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
Near Vision — The ability to see details at close range (within a few feet of the observer).
HEALTH, SAFETY, AND ENVIRONMENT (HSE) ACCOUNTABILITIES
Responsibilities
Ensure a healthy and safe workplace
Ensure employees are trained in and adhere to standard work procedures
Identify and initiate correction of hazards
Assess and meet HSE needs of individual employees
Key Activities
Train employees in safe work practices and procedures and ensure compliance
Inspect plant specifically for HSE problems
Stop any unsafe work practices
Report and analyse incidents and initiate preventative actions
Accountability Measures
Performance Review
Incident investigation
Inspections and audits
Incident and near hit frequency by location
Involved in and support HSE Committee or equivalent
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical requirements of this position involve sedentary work, which involves sitting most of the time
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body
The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, and viewing a computer terminal
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In door office, air conditioning, well-lit office space. This role routinely operates standard office equipment such as computers, phones, photocopiers, and filing cabinets
SUPERVISORY RESPONSIBILITY
This position has no direct supervisory responsibility
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Title: Office Administrator
Company: Willis Lease Finance Corporation
Location: Coconut Creek, FL
