Overview
Office Administrator Jobs in Cape Town, Western Cape, South Africa at Vito Solutions
Title: Office Administrator
Company: Vito Solutions
Location: Cape Town, Western Cape, South Africa
Employment TypeFixed-term contract (12 months with the potential to extend annually)
CompanyAn IT Solutions and Talent company based in Cape Town.
LOCATION:Hybrid (Mostly remote with occasional visits to a co-working space for sessions as required by Management)
Job OverviewWe are looking for an experienced office administrator with a keen eye for detail. The ideal candidate will be in charge of the efficiency of the daily office operations, support to the IT Talent sourcing department, and take care of the social media presence for the company. From scheduling client meetings, social media marketing to communication between teams and stakeholders, you will be responsible for completing multi-level tasks in a professional and timely manner.
AdminDESCRIPTION OF POSITION:
Carrying out clerical duties such as responding to emails, and preparing documents, quotes, invoices, memos, and presentations.
Coordinating and managing appointments, meetings, and interviews as required.
Assisting GM in internal and external events as required.
Maintaining general office files and any other files related to the company’s operations.
Maintaining all administrative collaboration tools on Microsoft Office – MS Planner, Outlook, MS Teams, SharePoint, etc.
Liaise with Internal and IT Consultants for any administrative/HR-related issues.
Do research and consolidate tool usage and time efficiency
Liaise with clients, consultants, and candidates regarding administration.
Assisting GM with any ad hoc admin-related tasks
Finance Support
Consultant timesheet recording (Both IT Consultants and Internal Consultants)
Consultant invoice processing (Both IT Consultants and Internal Consultants)
Monthly invoicing
Assisting GM with any ad hoc finance-related tasks
It Talent Division Support
Ad-hoc listing of new jobs on the ATS system as per request
Advertising vacant positions on various social media platforms Manage ATS system and correlate all IT Staffing tools
CV Processing
Placement admin – permanent and contract roles
Drawing up contracts & liaising with clients & candidates
Ad hoc tasks as required – reference data, data capturing and management, etc.
Digital/ Social Media Marketing
Content creation for daily/weekly/monthly marketing
Design & advertise new job listings
Weekly/monthly/daily content scheduling on various platforms
Design & plan advertising campaigns
Brand building & management
Social media management
Knowledge And Skills
Proficient in handling confidential information.
Self-starter, taking own initiative
Multi-tasking and time-management skills, with the ability to prioritize tasks.
Well-presented – have good phone/email etiquette and be well-spoken.
Keen to do research and optimize processes and tools
Qualifications Required
Matric or post-matric qualification in Office/Business Administration or similar.
Experience Required
Min 3 years experience in an administrative role.
Proficient in computer software applications including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, MS Teams).
Advantageous Skills
Background in recruitment, HR, marketing & social media.
Experience with CRM software
Please note: If you have not heard from us within 2 weeks, please consider your application unsuccessful.
