Overview
Office Administrator Jobs in San Diego, CA at Workshops for Warriors
Full Job Description
Since 2008,Workshops for Warriors®(www.wfw.org), a registered 501(c)(3), has provided quality hands-on training, accredited STEM educational programs, and opportunities to earn third-party nationally recognized credentials to enable veterans, transitioning service members, and other students to be successfully trained and placed in their chosen advanced manufacturing career. We are committed to rebuilding America’s advanced manufacturing workforce, one veteran at a time, with a team of passionate, enthusiastic professionals who want to make a difference in the lives of those we serve, their families, and our country.
Key Job Functions:
The primary responsibility of the Office Administrator is to organize and coordinate administrative duties and office procedures. The role is responsible for creating and maintaining a pleasant work environment and ensuring high levels of organizational effectiveness and communication. Additional responsibilities of the Office Administrator include making office supply arrangements and greeting visitors.
Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.
Duties and Responsibilities:
Administrative Support:
Provide general administrative support to ensure efficient office operations.
Handle incoming calls, emails, and correspondence.
Schedule and coordinate meetings, appointments, and events.
Receive and screen telephone callers, visitors, complaints and outside contacts
Greet and provide general support to visitors – hospitality and administrative
Update internal databases (e.g. visitor information and Salesforce)
Ensure proper mail distribution
Support other teams with various administrative tasks
Office Administration and Operations:
Manage office supplies, order new stock, and ensure necessary equipment is functioning.
Oversee facilities and workspace organization.
Ensure proper mail distribution
Liaise with vendors and service providers for office-related needs.
Organize office operations and procedures according to SOPs currently in place
Develop and implement SOPs relevant to office administration and
Address and resolve day-to-day operational issues.
Propose improvements to enhance efficiency and effectiveness.
Assist with managing Asset & Fixed Asset inventories
Address employee queries regarding office management issues (e.g. uniforms, forms)
Liaise with facility management vendors, including cleaning and catering services
Record Keeping:
Maintain and update office records, databases, and filing systems.
Prepare and distribute internal and external communications.
Communication and Coordination:
Act as a point of contact between employees, management, and external stakeholders.
Facilitate communication within the office and coordinate with different departments.
Event Planning:
Assist with planning in-house or off-site activities, like company parties, celebrations, and conferences.
All other duties as assigned.
Qualifications & Work Experience:
To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily (with or without an accommodation). The requirements listed below are representative of the knowledge, skill, and/or ability required.
High school diploma or a bachelor’s degree in business, administration, or a related field
2+ years of…
Title: Office Administrator
Company: Workshops for Warriors
Location: San Diego, CA
Category:
