Overview
Office Administrator Jobs in South San Francisco, CA at Volley Automation
Title: Office Administrator
Company: Volley Automation
Location: South San Francisco, CA
Volley Automation is a parking technology company that designs solutions for fully automated and adaptable parking infrastructure. Our goal is to create sustainable parking solutions that can be reconfigured and repurposed throughout a building’s life. Our technology parks cars in far less garage space compared to traditional garages with a valet-style experience for all.
Role Description
Volley Automation is seeking an experienced Office Manager with a history of executing HR and accounting administrative tasks. The successful candidate will be a key contributor in the company from scheduling great candidates for on-site visits to helping the team do their best work every day ensuring the office mechanics are working smoothly. As the first full time office administrative hire, you will be critical in helping create and curate the systems and policies for people operations as well as maintaining and updating the office management workflow. Legal compliance, risk assessment, and ensuring the office is a comfortable and resourceful environment for the team is a substantial part of this role.
This is a broad role with significant individual contributor work. You must be ready to jump into a complex, evolving environment and prioritize efficiently. You should expect that you will be setting up new systems as well as optimizing existing systems, and help guide policies and procedures that will be required to effectively scale the organization. We need Office Management to be a business partner that ensures we are creating an organization that people are excited to work for every day.
ResponsibilitiesInclude, but not limited to:
Provide personnel policy and procedure guidance to employees and management.
Maintain up-to-date knowledge of federal and state employment law and compliance requirements.
Coordinate open enrollments, changes, and training for employee benefits programs.
Respond to human resources-related inquiries.
Create and distribute internal communications regarding status changes, benefits, or company policies.
Administer new employee on-boarding and orientation.
Come up with creative ways to appreciate the team and celebrate milestones and anniversaries.
Work with marketing team to develop swag program.
Evaluate and refresh benefits and employee perks.
Partner with management to process complaints and assist in any necessary investigations and disciplinary actions.
Maintain employee personnel records.
Conduct exit interviews and recommend corrective action if necessary.
Administer HRIS system and ensure size and scale appropriate systems are maintained.
Replenish office and kitchen supplies and snacks.
Manage lunch orders for the team on a daily basis.
Assist finance department in entering invoices in the procurement and ERP system.
Receive and distribute office mail and deliveries.
Provide general administrative support and office management functions, such as preparing correspondence, travel arrangements, as well as responding to various requests from the team.
Requirements
Demonstrated work experience in office administration supporting human resources, business administration, or a related groups for at least 2 consecutive years
Experience managing/facilitating compliance for HR / OSHA tasks and California/Federal/State/Local labor law and regulations
Must be detail oriented and able to coordinate calendars across multiple people and timezones
Wor…
