Overview
Office Administrator Jobs in Mount Vernon, IL at Office of the State Appellate Defender
Location: Framingham, MA Category: Contract/Hourly Posted On: Mon Apr 14 2025 Job Description:
GENERAL STATEMENT OF DUTIES:
The part-time administrative assistant assists with immunization compliance, student outreach, and other tasks in the Health Center. Schedule is 10-18 hours/week from May-September and 8 hours/week in other months. Position is ideal for person with desire to work more in the summer and less during the academic year. Job-specific training will be provided.
EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:
Review and maintain student immunization compliance records for consistency with Framingham State University and Commonwealth of Massachusetts requirements.
Notify students of compliance requirements; respond to student inquiries concerning compliance status via email, telephone, and in person; explain compliance policy and requirements to students; resolve issues that may arise concerning student immunization status compliance.
Serve as liaison to faculty, staff, and others regarding procedures and expectations related to student immunization compliance.
Provide outreach at student orientations and student move-in days and participate in various other events to answer questions regarding student immunization status and requirements.
Student orientations and move in days fall outside of regular business hours, including early evenings and weekends. This position will include approximately 5 early evening sessions of 2-3 hours as well as 3 weekend sessions of 2-3 hours during the summer.
Additional job-related Health Center duties as assigned by the University or the Health Center Director.
SUPERVISION RECEIVED:
Director of the Health Center
SUPERVISION EXERCISED:
None
WORKING CONDITIONS:
The position is primarily office-based, requiring the employee to work indoors.
The role involves prolonged periods of sitting at a desk, working on a computer, and potentially lifting and carrying light objects.
WORK HOURS:
May through September: 10-18 hours per week.
During the academic year, the position hours decrease to 8 hours per week with possibility for additional hours occasionally.
Infrequent early evening and weekend availability for pre-determined dates required.
Job Requirements:
MINIMUM QUALIFICATIONS:
Associate’s degree or higher
1-3 years work experience with administrative assistant functions
Experience with computer systems, including web-based and MS applications, including Outlook, Word, and Excel.
Effective verbal and written communication skills
Excellent customer service skills
Ability to maintain a positive and respectful demeanor in all interactions with colleagues and students
Meticulous focus on accuracy and confidentiality when handling data and records
Flexibility to handle changing situations and unexpected requests
Ability to work effectively independently and as part of a team
PREFERRED QUALIFICATIONS:
Experience with Electronic Medical records, Medicat platform experience
Work experience in a medical office, school, or college-based health center
Experience or familiarity with immunization compliance
Additional Information:
This is a part-time non-benefited, contract position, not to exceed 18 hours per week. The scheduled hours are flexible. The pay rate is $30-35/hour commensurate with experience.
Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.
Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.
Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.
Show more
Title: Office Administrator
Company: Office of the State Appellate Defender
Location: Mount Vernon, IL
