Overview
Office Administrator Jobs in Lemoyne, PA at Gunn-Mowery, LLC
Summary: Under moderate supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis for the Associate Deans at the Office of the Dean. Keeps official university records and executes administrative policies determined by or in conjunction with other officials.
Essential Functions
Manages the Associate Deans’ schedules, individual meetings, RSVPs, outside campus events, weekend’s engagements.
Collaborates with Associate Deans to organize, prepare, attend, and take notes/minutes for meetings. Coordinates work with University units and private organizations. Takes and transcribes dictation and composes and prepares confidential correspondence and reports.
Coordinates or oversees the high-level administrative operations for Associate Deans. Periodically coordinates the reception area for the Dean’s office. Performs complex and confidential secretarial functions for Associate Deans, including word processing/typing of letters, memos, forms, policies, and procedures.
Works with and assists the CAO, Assistant Dean in ad-hoc projects.
Handles confidential information. Provides administrative support for Associate Deans to include telephone coverage, copier projects (including overhead preparation and/or Power Point presentations), mail handling, supply control and necessary internal and external communication.
Develops and maintains electronic lists of internal and external contacts such as donors, committee members, points of contact in college and university units, etc.
Makes travel arrangements for the Associate Deans, including forms, and reimbursements.
Processes purchase orders, travel requests, time sheets and other business transactions in the financial system for the Office of the Dean and as needed. Facilitates the organizing of programs, events, meetings, or conferences led by Associate Deans by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budgets.
Receives information from other departments and compiles data for Associate Deans.
Performs special projects and assignments as requested by Associate Deans such as review PeopleSoft action forms (HRMS, Financial and Leave requests), BP Logix, purchase requisitions.
Keeps a list of internal and external providers for different purposes.
Possesses knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Performs other duties that may be assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications:
Education: Associate’s degree or equivalent from two-year college or technical school within area of assigned responsibility.
and
Experience: Four years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.
Preferred Qualifications:
Bachelor’s degree
Experience in an office setting (particularly a higher education setting).
Excellent communication skills.
Additional Information
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at [email protected], or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.
For accommodation information for employees and applicants with disabilities, please contact UTEP’s Equal Opportunity Office at [email protected].
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Title: Office Administrator
Company: Gunn-Mowery, LLC
Location: Lemoyne, PA
