Overview
Office Administrator Jobs in Portland, OR at GO Retail Group LLC
Full Job Description
Office Administrator
We are a leading vertically integrated cannabis company looking for a reliable and detailed-oriented Office Administrator to join our team in Portland.
In this role you will support the administrative, HR, accounts receivable and payables management, accounting, cash management activities for our dispensary location in Portland. Following a successful 90 days in a Part Time capacity the position will have the opportunity to gain full time hours by providing remote support for our farm in Veneta.
This role will be a peer to the Store Manager and support him in ensuring we have a well working store and retail operating model. While we are a cannabis company, this role does not require prior cannabis industry experience. We can help you get a marijuana worker’s permit with the OLCC if needed.
Responsibilities of the role
Perform administrative and clerical functions to drive company success
Reconcile cash as needed and support the cash management process to ensure deposits are made on time and armored car pick-ups are managed efficiently
Manage business supplies inventory and order management; establish a budget for supply needs and a process to manage accordingly
Develop and implement organized electronic and hard copy filing systems
Support month-end close processes to ensure proper financial accounting practices and inform future business decisions based on performance
All financial data will run through this role
Assist in the development of the team by supporting the recruiting and hiring process; including but not limited to interview scheduling and follow up
Work with the Store Manager to maintain a positive and professional work environment for the office
Maintain property grounds; ensure vendors, contractors, service providers are completing their contracted tasks. Ensure any property issues are addressed in a timely manner
Sorts, distributes and sends incoming and outgoing mail, faxes, reports, notices, etc.
Plan and schedule appointments and events as needed
Provide some remote support on similar administrative tasks as needed, to our Farm Team in Veneta, OR
Perform ad-hoc assignments as requested by the leadership team
What We’re Looking for in a Candidate
Ability to prioritize and multi-task
Excellent written and verbal communication skills
Strong attention to detail, consistent with follow-up and follow-through on detailed tasks or projects
Strong organizational skills, especially in spreadsheets and file management
Proficiency in QuickBooks and excel
Strong interpersonal and customer service skills
Critical thinking and problem solving
Knowledge of accounting practices and ability to apply in QuickBooks software and through management reporting
This Job Is Ideal for Someone Who Is
Dependable — more reliable than spontaneous
People-oriented — enjoys interacting with people and working on group projects
Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
Detail-oriented — would rather focus on the details of work than the bigger picture
Achievement-oriented — enjoys taking on challenges, even if they might fail
RequiredExperience
QuickBooks or comparable accounting software: 2 years (Required)
Accounts Payable and/or Receivables management: 1+ years (Required)
Previous success in office management/administration: 2 years (Required)
Job Type: Part-T…
Title: Office Administrator
Company: GO Retail Group LLC
Location: Portland, OR
Category:
