Overview
Office Administrator – Phoenix Regional Office Jobs in Scottsdale, AZ at Dominium Management Services, LLC
Posting Information
Department
Globl Hlth and Infect Disease-427801
Career Area
Administrative/Clerical Support
Is this an internal only recruitment?
No
Posting Open Date
02/17/2025
Application Deadline
02/24/2025
Position Type
Permanent Staff (SHRA)
Position Title
Admin Support Specialist – Journey
Salary Grade Equivalent
GN06
Working Title
Administrative Support Specialist
Position Number
20069350, 20069351
Vacancy ID
P020133
Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week
40
Work Schedule
Monday – Friday, 7:30am – 4pm
Work Location
CHAPEL HILL, NC
Position Location
North Carolina, US
Hiring Range
$35,000 – $48,000
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Position Summary Information
Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation’s leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow’s health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.
Position Summary
This position will function primarily as an Administrative Support Specialist. This position will perform administrative functions for an assigned group of faculty and staff, including but not limited to typing letters, manuscripts, reports, memos, charts, tables, and other materials as assigned. The Administrative Support Specialist will assist with travel arrangements and reimbursements. This position will maintain and update the reference database, reference retrieval, and literature searches for the faculty supported as required. Answering phones and directing messages to the intended recipient; maintaining faculty calendars; managing the scheduling and flow of faculty appointments (scheduled and unscheduled). Exercising judgment regarding access to physicians; checking and forwarding voicemails as appropriate; opening and sorting mail; photocopying documents as required; routing documents and other materials to their intended recipients; independently planning small and medium-size meetings and events; and arranging equipment as requested. Communicating effectively and professionally with professionals in different departments, departmental colleagues, vendors, and other administrative support tasks as assigned. The position will greet visitors and maintain sign-in/visitor badges to ensure Health Insurance Portability and Accountability Act (HIPPA) regulations are followed.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience
Proficient in Microsoft Office, Outlook, Word, and Excel.
Must be organized and can multitask and prioritize several projects effectively.
Ability to work independently and with the admin team.
Ability to work well under pressure and meet deadlines.
This position must have excellent interpersonal, written, and verbal communication skills.
Must be knowledgeable in the use of office equipment.
Must be able to exercise tact and confidentiality when handling sensitive information.
Preferred Qualifications, Competencies, and Experience
Experience in ConnectCarolina and Concur Travel.
Previous professional office experience.
Required Licenses/Certifications
Special Physical/Mental Requirements
Ability to lift 25 pounds with or without accommodation.
Ability to traverse campus grounds and buildings as needed to perform job responsibilities with or without accommodation.
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Title: Office Administrator – Phoenix Regional Office
Company: Dominium Management Services, LLC
Location: Scottsdale, AZ
