Overview
Office and Operations Assistant Jobs in Schiller Park, IL at LAS Hardwoods
Company Overview:
At Systems Innovation, we engineer permanent installations of world-class audiovisual systems tailored for a wide array of markets including Higher Education, Religious Institutions, Government Entities, Corporate Boardrooms, and Experiential & Immersive Environments. We leverage cutting-edge technologies—Premium Audio, LED Displays, Projection, Theatrical Lighting, and Intelligent Control Systems—to transform spaces into dynamic experiences.
Position Overview:
The Lead Administrative Assistant plays a pivotal role in supporting key operational functions across project management, procurement, and sales. This role serves as the central coordination point to ensure seamless communication, documentation, and workflow throughout the company. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced, collaborative environment.
Essential Functions:
Duties include, but are not limited to:
Project Management Support
Oversee the administrative coordination of multiple AV installation projects.
Monitor project timelines, track milestones, and maintain status reports.
Manage project documentation including RFIs, submittals, change orders, and close-out materials.
Serve as the administrative liaison between project managers, vendors, and internal teams.
Procurement & Vendor Coordination
Collaborate with the procurement team to facilitate sourcing and vendor selection.
Generate, track, and manage purchase orders to ensure timely delivery of equipment and materials.
Maintain procurement logs and resolve discrepancies with Accounts Payable and Receiving.
Escalate supply chain issues promptly and communicate delays or shortages to stakeholders.
Sales Operations Support
Assist the sales team in maintaining CRM records, generating sales reports, and coordinating client communications.
Support the preparation and submission of proposals, presentations, and contracts.
Track inbound leads and ensure timely follow-up with prospective clients.
Coordinate cross-functional meetings and assist with event planning and execution.
General Administrative Leadership
Lead administrative process improvements and serve as a mentor to junior administrative staff.
Manage calendars, schedule appointments, and support travel arrangements.
Organize internal documents, electronic filing systems, and ensure document compliance.
Assist in planning company-wide meetings, training sessions, and special initiatives.
Qualifications:
3+ years of experience in an administrative, project coordination, or operations support role.
Strong proficiency in Microsoft Office Suite and project management software.
Excellent organizational, communication, and interpersonal skills.
Ability to multitask and adapt quickly in a technology-driven environment.
Experience in the AV, construction, or systems integration industries is a plus.
Compensation:
Base Salary Range: $17.95 – $26.61 per hour, commensurate with experience and qualifications.
Why Join Us?
We are passionate professionals who go beyond the expected to create immersive AV solutions that redefine spaces. At Systems Innovation, you’ll join a team that values collaboration, innovation, and continuous growth.
We offer full-time employees a comprehensive benefits package including:
Paid Time Off starting at 12 days annually
8 Paid Holidays
Jury Duty and Bereavement Pay
Medical, Dental, Vision, Life, and Disability Insurance
Flexible Spending Accounts
401(k) Retirement Savings Plan
Skills
Preferred
Administrative
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: Office and Operations Assistant
Company: LAS Hardwoods
Location: Schiller Park, IL
