Office Assistant

Overview

Office Assistant Jobs in Camden Town, England, United Kingdom at UPP Architects + Town Planners

Title: Office Assistant

Company: UPP Architects + Town Planners

Location: Camden Town, England, United Kingdom

Job Description: 

Office Assistant

Reporting To: 

Directors and Finance Manager

Purpose of Role:

Working closely with the Directors and Finance Manager, the Office Assistant will play a vital role in ensuring the efficiency and organisation of daily operations. This front-facing, people-oriented role involves handling enquiries, managing phone communications, and providing essential administrative support. Additionally, the Office Assistant will assist the Finance Manager with tasks such as raising invoices and logging payments. This position offers an excellent opportunity to upskill and gain comprehensive insight into business operations and management. The role will require 20% of the time dedicated to assisting with finance related matters and 80% general office management.

Hours:

9am-6pm Monday – Thursday, 9am-4pm on Friday

(Please note, due to the nature of this role, this will be full-time office based position)

What we are looking for: 

Excellent communication skills, fluent spoken and written English

Prior experience in managing an office would be advantageous

Proficient in microsoft applications. Any knowledge of Adobe software would be advantageous 

Assertive and well-organised with a meticulous attention to detail

Ability to work in a fast-paced environment

Cooperative attitude with excellent telephone manners

Self-motivated and capable of working independently, switching tasks efficiently

Knowledge of Xero or equivalent accounting software a bonus

Areas of responsibility:

General office:

Assist with looking after the day-to-day running of the London Studio ensuring smooth running and efficiency of operations and administration procedures

Manage all IT, software and telecoms across the business and work closely with the external IT consultant.

Managing all elements of the studio maintenance, including general housekeeping, maintaining office supplies, collecting and sorting post

Administration:

Deal with enquiries that come in either by phone or email and direct to the relevant people

Phone management including answering the phone, filtering calls, taking messages

Administration assistance to help with practice management and project support including assisting with fee proposals, reaching out for third-party quotes, filling out planning forms and posting where necessary

Limited PA duties including booking travel including taxis, flights, accommodation

Assisting with legal documents including insurance renewals and RIBA policy documents

Human Resources: 

Managing staff onboarding and offboarding

Assist with organising CPDs 

Plan and coordinate logistics and catering of events including Summer Party, Christmas Party, internal events/socials

Coordinating staff reviews and appraisal processes

Assisting senior management with practice recruitment

Financial Support:

Raising/Managing/Monitoring invoices on Xero

Logging payments

Adhoc finance support where needed

How to apply: 

If you feel you could be a great fit for our young and dynamic practice, we’d love to hear from you. Please send across a CV to [email protected] and a brief cover letter to outline your experience and why you think you’d be a good fit for the role. We look forward to hearing from you!

Salary will range between £25,000 – £32,000 dependant on experience