Overview
Office Assistant 2 – Stores/Mail, (NY HELPS), Hutchings Psychiatric Center, P25826 Jobs in Syracuse, NY at Mental Health, Office of
Description:
Administrative and Office Operations Coordinator
Reports to: CEO Office
Overview:
We’re looking for a proactive, go-getter Administrative & Office Operations Coordinator to manage a variety of office operations and administrative tasks. This role is ideal for someone who thrives in a dynamic environment, enjoys taking on diverse responsibilities, and can handle both front-office and behind-the-scenes tasks. Real estate experience is a plus!
Key Responsibilities:
Office Operations: Manage business contracts, licenses, leases, insurance, and other documentation.
Licensing & Compliance: Track and update employee credentials and company licenses.
Inventory & Supplies: Oversee office inventory, including supplies and equipment.
Process & Procedures: Develop and maintain office processes to ensure smooth operations.
Logistics: Coordinate staff tech needs, office supplies, and meeting space calendars.
Travel & IT Support: Help with staff travel and IT setup/maintenance.
Vendor Management: Build and maintain relationships with key vendors.
Employee Events: Work with HR on wellness programs and office events.
Client Relations: Assist with client communications and corporate image management.
Reception & Customer Service: Answer calls, direct inquiries, and provide a professional front-line presence.
Basic Financial Tasks: Process payments and issue receipts.
Confidentiality: Handle sensitive information with discretion and professionalism.
Other Duties: Assist with additional tasks to keep the office running smoothly.
Qualifications:
Experience & Education: Bachelor’s degree in Business or related field; 3+ years as an office manager or in a similar role. Real estate experience is preferred.
Skills: Strong communication, relationship-building, and problem-solving abilities. Proficient in Microsoft Office and project management software (BqeCORE, SmartSheet a plus).
Project Management: Ability to manage multiple projects and meet deadlines.
Team Player: Collaborative with a focus on results and attention to detail
Why Join Us?
This is a hands-on role for a motivated individual who enjoys variety and thrives in a fast-paced environment. If you’re a proactive, multitasking individual with an interest or experience in real estate, we’d love to meet you!
Requirements:
Experience & Education: Bachelor’s degree in Business or related field; 3+ years as an office manager or in a similar role. Real estate experience is preferred.
Skills: Strong communication, relationship-building, and problem-solving abilities. Proficient in Microsoft Office and project management software (BqeCORE, SmartSheet a plus).
Project Management: Ability to manage multiple projects and meet deadlines.
Team Player: Collaborative with a focus on results and attention to detail
Title: Office Assistant 2 – Stores/Mail, (NY HELPS), Hutchings Psychiatric Center, P25826
Company: Mental Health, Office of
Location: Syracuse, NY
