Overview
Office Assistant Jobs in Harper Woods, Michigan, USA at EDUCATION ENRICHMENT SERVICES LLC
The Office Assistant assists the office manager and administrators with the daily functions of the school. The Office Assistant:
greets and assists all staff, students, parents, and the community providing information relative to appropriate policies and procedures;
maintains accurate and appropriate records relative to the effective operation of the office;
completes essential office tasks in a timely manner;
must maintain high standards of professional conduct and confidentiality at all times.
Specific Duties
Greets community, staff, and students to the office; uses proper business etiquette to answer telephone calls and emails.
Operates office machines such as computers, printers, telephones, photocopiers, scanners, facsimile machines, voice mail systems, calculators, etc.
Communicates with customers, vendors, employees, students, and other individuals to answer questions, disseminate or explain information, and address complaints or concerns.
Maintains accurate and appropriate records and files relative to the effective operation of the office; sets up database(s), tracks files, purges files, and collects relevant student data.
Performs general office duties including, but not limited to:
Phone calls – making outbound calls, answering calls, taking messages, and routing calls appropriately.
Checks identification of parent/guardian dismissing student and verifies information against student’s information on file.
Sorts and distributes office mail and interoffice mail daily, including payroll checks semi-monthly.
Assists with bulk mailings.
Schedules appointments.
Orders supplies.
Organizes main office area for efficiency, safety, and appearance.
Administers first aid.
Communicates effectively both orally and in written form (i.e., PA announcements, two-way radio, typing correspondences to parents and staff, etc.).
Files documents and correspondences in alphabetical and/or numerical order.
Handles student records – shipping and receiving and maintaining immunization records.
Assists Office Manager with other functions including, but not limited to:
Payroll
Special events and projects (i.e., Parent-Teacher Conferences, Open House, report cards, etc.)
Adheres to deadlines set forth by the Office Manager, Principal, or Education Service Provider.
Performs any other duties at the request of the Office Manager, Principal(s), or designee.
Requirements:
Qualifications
Applicants must possess and provide proof of a high school diploma or G.E.D. certificate.
Two years of related experience providing clerical support in an office setting (preferably in a school environment).
Required knowledge and skills:
Basic math.
English/writing skills including spelling, proofreading, and grammar.
Administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures.
Conscientious attention to detail and commitment to accuracy in all areas.
Must demonstrate punctuality, good attendance, and strong work ethics in all areas.
Candidates must be able to:
Provide great customer service to students, parents, staff, and the community.
Keep abreast of district policies, guidelines, handbook(s), and government regulations.
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Write correspondences and reports.
Learn different software systems.
Follow through to meet deadlines and commitments.
Work cooperatively with teachers, community, students, and staff.
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Title: Office Assistant
Company: EDUCATION ENRICHMENT SERVICES LLC
Location: Harper Woods, Michigan, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Office Assistant, Administrative Management)
