Overview
Office Assistant Jobs in Hong Kong SAR at Hermès
Title: Office Assistant
Company: Hermès
Location: Hong Kong SAR
Responsibilities:
Internal mailing & courier services (distribute fax / document / parcel / festival gifts / record & log sheet)
Outdoor mailing & errands such as stores / offices documents transfer, documents delivery, bank errands (bank in cheque), BR, post office, key copies
Equipment & facility maintenance
Manage franking machine & report
Maintain meeting room booking / setup and equipment in utility rooms e.g. manage different meeting room setup, coordinate with IT for room setup whenever necessary, keep meeting rooms tidy & resume the setting after meetings
Maintain sufficient office supplies & utilities (stationery, letterhead, courier forms, filling A4 paper, chop ink, MFP toner, recycle envelop)
Support general office repair & maintenance e.g. lighting, A/C, pantry sump pump & tank
Monthly / quarterly general office deep cleaning / pest control and projects or ad hoc office maintenance during weekend
Maintain office security
Manage the roller shutter
Monitor and maintain the security for office maintenance and project work during weekend or non-office hours
Administrative duties and departmental support
Support staff for document binding / lamination
Print access card label / keys label
Prepare AIA address label on envelop for medical claims postage use
SAV packing / Ad hoc packing for festive gifts
Back up reception when on leave – transfer / release telephone lines, handle incoming calls and greet guests, handle incoming / outgoing couriers, manage stationery by staff
Requirements:
Form 5 or above, preferably with 1-2 years of experience as an office assistant
Hardworking, positive, proactive, responsible, good team player and people-oriented
Good communications & inter-personal skills
Possess basic computer skills
Good command in both written and spoken English and Chinese (Cantonese and Mandarin)
