Overview
Office Assistant Jobs in Annapolis, MD at HomeCall
Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value – Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now!
For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl .
JOB SUMMARY:
This is varied, responsible clerical work. Employees in this class are responsible for the performance of moderately difficult tasks requiring the exercise of judgment, initiative and discretion in the application of proscribed procedures and in handling non-routine administrative matters. Work involves the taking and transcription of oral dictation. Duties may include the daily coordination of office activities. Work assignments are normally learned in a short period of time. Supervision is received from an administrative superior who gives general instructions as to assignments and reviews work upon completion and through conference.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Types letters, reports and forms; composes and types routine correspondence and statistical data; proofreads materials; takes and transcribes dictation; utilizes computer equipment to input and retrieve information, and prepare correspondence.
Operates recording equipment and takes notes at advisory board meetings; transcribes and prepares drafts of proceedings.
Establishes and maintains relatively complex files; compiles and tabulates data.
Arranges meetings; maintains appointment schedule.
Greets and screens callers and visitors; responds to inquiries; directs citizens to proper authorities.
Processes applications; opens and distributes mail; requisitions supplies.
Provides guidance and assignments to clerical employees.
Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
Establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
Performs related work as required for this position description only.
The Requirements
EDUCATION/EXPERIENCE:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required:
High School Diploma or GED equivalent, plus two (2) years responsible clerical experience, or an equivalent combination of training and experience. Demonstrated ability to type at a rate of 45 corrected words per minute.
Preferred:
Graduation from an accredited college with an Associate’s Degree in Business Administration, Public Administration, or closely related field
Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements
CERTIFICATES, LICENSES, REGISTRATIONS:
Background Check: Must have an acceptable background record
KNOWLEDGE, SKILLS, ABILITIES:
Considerable knowledge of business office procedures and equipment.
Considerable knowledge of business English and arithmetic.
Knowledge of municipal functions and resources.
Skill in the operation of a variety of office equipment.
Ability to develop, install, and communicate clerical procedures from general instructions.
Ability to understand and follow complex oral and written instructions.
Ability to make simple computations with speed and accuracy.
Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public.
PHYSICAL DEMANDS:
The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert in excess of 25 pounds of force occasionally and/or in excess of 10 pounds of force frequently, and/or in excess of 5 pounds of force constantly to move objects. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. Some fieldwork may be required in the community.
The Examination
Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date.
Veteran’s Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran’s preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans’ Affairs.
Additional Information
All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.
EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:
The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.
As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.
REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).
The City of Hollywood is an Equal Opportunity / Equal Access Employer.
SUMMARY OF BENEFITS FOR GENERAL EMPLOYEES
All regular full time Employees shall accrue paid vacation following their employment anniversary date. Employees who regularly work 40 hours per week shall accrue vacation leave as follows:
up to seven (7) completed years 80 hours
more than seven (7) but less than ten (10) completed years 112 hours
more than ten (10) but less than fifteen (15) completed years 144 hours
more than fifteen (15) but less than twenty (20) completed years 160 hours
twenty (20) completed years and above 200 hours
After completion of the first full year of service, vacation time accrued as of September 30th of each year is to be utilized during the following 15 months. Cash payment in lieu of unused vacation shall be made only upon termination of employment or upon approval of the City Manager.
General employees shall accrue eight hours of sick leave for each month worked with no limit on the amount of sick leave that is accumulated. Additionally, each fiscal year an employee shall have the option of converting a maximum of 40 hours of accrued sick leave days to personal leave, provided the employee has a balance of 96 hours after the conversion.
Accrued sick leave shall be terminally paid at the following rates in relationship to full years of credited service with the City to a maximum of 1200 hours (e.g., an employee with 20 or more years of service with 1200 (or more) hours of sick leave shall be paid at 80% of 1200 hours, which would be 960 hours):
Accrued Sick Leave Payout
Less than five (5) years 20% sick leave
Five (5) to ten (10) years 40% sick leave
Ten (10) or more years 70% sick leave
Twenty (20) or more years 80% sick leave
Upon the accumulation of 300 sick leave hours, all employees have the option of converting the next forty (40) hours of sick leave days to vacation days.
Employees may participate in the City’s Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of 96 hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic, or long-term illnesses, or injuries.
General employees may receive the following holidays:
New Year’s Day Martin Luther King, Jr.’s Birthday President’s Day Memorial Day
Juneteenth Independence Day Labor Day Veteran’s Day
Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day
New Year’s Eve
General employees will receive two paid workdays each fiscal year (either 8 or 10-hour days) of use-it-or-lose-it time off in recognition of the importance of mental health well-being.
General employees will be granted 40 hours of paid bereavement leave for the demise of a close family member.
General employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City:
5 years of service 5%
10 years of service 3%
12.5 years of service 2.75%
15 years of service 2%
General employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows:
Enrollment Tier | Medical OAP | Medical OAPIN
Employee Only | $87.89 | $0
Employee +1 | $175.78 | $39.34
Employee + 2 or More | $281.24 | $86.56
Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles.
General employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows:
Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP
Employee Only | $5.17 | $21.37 | $25.11
Employee +1 | $14.80 | $40.68 | $46.82
Employee + 2 or More | $23.69 | $58.51 | $66.86
General employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered.
Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3
Employee Only | $2.36 | $3.87 | $4.44
Employee +1 | $4.73 | $7.73 | $8.87
Employee + 2 or More | $7.61 | $12.45 | $14.28
Employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account.
General employees shall be provided with term life insurance of $25,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000.
All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. Employees are vested in the retirement plan after completing seven years of service. The service retirement annuity (pension) is equal to 2.5% of the employee’s average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee’s years of credited service. Retirement is at age 65 with seven years of service, or age 62 with 25 years of service, or 30 years of service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the Pension Coordinator at 954-921-3333.
General employees, who complete their probationary period and receive “satisfactory” or better Employee Performance Evaluations, shall be eligible to participate in the City Educational Reimbursement Program for job-related undergraduate and graduate course work. General employees should request approval prior to taking any courses. The City pays as follows to a maximum total of $3,000.00 for tuition annually:
Graduate and Undergraduate Benefit
Grade of B or better 100% reimbursement at State tuition rates
Grade of Pass 100% reimbursement at State tuition rates
Grade of C 50% reimbursement at State tuition rates
Employees will be eligible to receive 100% reimbursement for books with approval of the City Manager/designee.
Employees who receive benefits under this program, who voluntarily leave the City’s employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the cost of this benefit.
General employees may enter a Deferred Compensation Program through payroll deduction.
General employees have the option of joining the Sun Credit Union.
General employees have the option of participating in payroll Direct Deposit.
Employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions
General employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support.
General employees may have access the City’s fitness facility free of charge.
Title: Office Assistant
Company: HomeCall
Location: Annapolis, MD
