Overview
Office Assistant Jobs in Los Angeles, CA at Insight Global
Title: Office Assistant
Company: Insight Global
Location: Los Angeles, CA
Office Assistant
Office:Los Angeles – will be assisting Orange County office from afar on special events (not in daily responsibilities)
Experience:High school diplomas/GED, around 5 years of working in a corporate environment as a receptionist or administrative assistant (if they have legal experience that’s great, but not required), experience working in Microsoft suite
Salary Range: $50k to $65k
Location:In office 5 days a week | 8:30 am PST start time
The Office Assistant is responsible for typing, maintaining and filing of correspondence/documents. This role will prepare spreadsheets and Power Point presentations, process expense reimbursements, sort mail, track invoices, travel arrangements, prepare invoices for approval and payment, and participate in special projects, as assigned, and all other duties as required and assigned.
ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:
Answer and direct phone calls;
Organize and schedule appointments;
Plan meetings and take detailed minutes;
Write and distribute email, correspondence memos, letters, faxes and forms;
Assist in the preparation of regularly scheduled reports;
Develop and/or maintain a filing system;
Maintain contact lists;
Travel arrangements;
Submit and reconcile expense reports;
Act as the point of contact for internal and external clients;
Liaise with executive and senior staff, clients and staff to handle requests and queries; and
Handle other miscellaneous duties, as needed.
Knowledge or Skills Required:
Effective oral and written communication skills;
Excellent interpersonal skills and computer literacy;
Knowledge of office management systems and procedures;
Working knowledge of office equipment, like printers and fax machines;
Excellent time management skills and the ability to prioritize work;
Attention to detail and problem solving skills
Educational and Experience Requirements:
A minimum of 4 years of experience working as an administrative assistant or office administrative assistant
High School diploma or GED
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
Law firm experience a plus
