Overview
Office Assistant Jobs in Frankfurt Rhine-Main Metropolitan Area at Barings
Title: Office Assistant
Company: Barings
Location: Frankfurt Rhine-Main Metropolitan Area
At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.
We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities.
Position Title: Office Assistant
Business Title: Assistant
Location: Frankfurt
Principal Responsibilities
Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings
Manage incoming and outgoing post and packages, incl. picking mail up at the post office when necessary
Review and scan invoices
Maintain filing systems and ensure the proper retention, protection, and disposal of records
Supervise the petty cash register
Manage communication channels, such as phone calls and central emails
Oversee office and kitchen supplies to ensure resources are available when needed
Coordinate with building management for office maintenance and repairs
Ensure a safe and clean work environment
Book travel arrangements and prepare business travel reports
Administrate the company car fleet
Help with IT issues
Organise working desks and oversee the booking of meeting rooms
Bind presentation booklets
Key Skills/Experience Required
Good communication skills
Ability to handle pressurised situations calmly and professionally with all individuals involved
Integrity, honesty and flexibility will be paramount in this diverse role.
Prior experience in an Office Assistant capacity
Good Excel skills are a nice to have
Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.
