Overview
Office Assistant for TONYMOLY USA Jobs in Brooklyn, NY at TONYMOLY USA
Title: Office Assistant for TONYMOLY USA
Company: TONYMOLY USA
Location: Brooklyn, NY
TONYMOLY USA is seeking a part-time (20-25 hours a week) proactive and detail-oriented Office Assistant to provide administrative and operational support to the two company owners in our Brooklyn, NY office. The ideal candidate will be highly organized, able to multitask, and comfortable working in a fast-paced environment. This role involves handling a variety of office duties, including ordering office supplies, managing the cleaning department, coordinating with IT, keeping the office and product samples tidy, handling product shipping, and assisting with general administrative tasks.
Key Responsibilities:
Provide day-to-day administrative support to the company owners, including scheduling meetings, handling correspondence, and managing office communications
Order and maintain office supplies to ensure the office runs efficiently
Oversee the cleaning department, ensuring the office remains organized and well-maintained
Keep the office and product samples tidy and properly organized
Act as the primary point of contact for IT support, coordinating with internal and external IT teams to resolve technical issues
Assist in coordinating office maintenance and facility needs
Manage incoming and outgoing mail, packages, and deliveries
Handle shipping of products, ensuring timely and accurate deliveries
Maintain and update office records, documents, and filing systems
Perform occasional off-site errands and coordinate the preparation and delivery of care packages to vendors, clients, and employees as part of relationship-building and engagement efforts
Handle special projects and other administrative duties as assigned
Qualifications:
3-5 years of proven experience in an administrative or office support role
Strong organizational and time management skills with the ability to prioritize tasks effectively
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management systems
Ability to work independently with minimal supervision
Attention to detail and problem-solving skills
Previous experience working with IT coordination is a plus
This is 5 days a week/part-time flexible schedule, in office
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