Overview
OFFICE ASSISTANT I/II Jobs in Ventura, CA at City of Ventura
Title: OFFICE ASSISTANT I/II
Company: City of Ventura
Location: Ventura, CA
THE POSITIONThe City of Ventura is hiring anOffice Assistant I/II.We are seeking someone who thrives on communicating with people and is enthusiastic about helping others with a variety of questions and concerns. The Office Assistant I/II is part of the City Manager’s Office and is involved in providing exceptional customer service to the public. If you enjoy helping others, problem-solving, and working with a dynamic team in a fast-paced environment, this could be the position for you.
Come join our team and start a rewarding career in public service!
What You’ll DoThe Office Assistant I/II will support various functions in the City Manager’s Office, including providing support to executive-level staff and elected officials. In this role, you will perform a wide range of clerical, administrative, and office support duties including:
Greeting and assisting the public, providing information and support as required.
Answering and directing telephone calls to the appropriate departments and responding to inquiries in a courteous and professional manner ensuring issues are resolved timely.
Creating, maintaining, and managing various files, records, and systems, including multiple types of documents. Preparing documents for data entry and recordkeeping.
Providing clerical support to the department by typing letters and creating reports, proofreading and verifying records ensuring accuracy and confidentiality.
Processing and organizing incoming and outgoing mail, maintaining office supplies, and assisting with scheduling and meeting arrangements.
Performing other administrative tasks as needed.
Who You Are
The ideal candidate for this position will:
Have experience working in an office setting or a similar environment.
Possess excellent customer service skills to create a welcoming environment for internal and external customers.
Be proficient with technology and comfortable using computer software, programs, and databases.
Be self-motivated, dedicated, and capable of promoting teamwork, collaboration, and positive relationships that align with our organization’s values.
Have strong organizational skills, attention to detail, and excellent time management skills.
Possess the ability to adjust seamlessly to changing priorities with frequent interruptions throughout the workday.
DISTINGUISHING CHARACTERISTICS
Office Assistant I
: is the entry-level classification in the Office Assistant series, and is distinguished from the Office Assistant II by the performance of a limited range of duties. This is typically a training classification, in which incumbents may have limited work experience and work under immediate supervision while learning job tasks. This is a flexibly-staffed position, normally advancing to Office Assistant II after one year.
Office Assistant II
: is the journey-level class of the Office Assistant series, and distinguished from the I level by the performance of the full range of duties under general supervision, with only occasional instruction or assistance. Positions are flexibly staffed and normally filled by advancement from Office Assistant I.
MORE INFORMATION
For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here
OFFICE ASSISTANT I /II
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THE SCHEDULE
This recruitment will follo…
