Overview
Office Assistant II Jobs in Redwood City, CA at San Mateo County Community College District
Are you looking to work for an Oregon-based, privately owned organization with deep roots in the community? A growing organization that values employee contribution, rewards hard work and promotes from within? If so, the Office Coordinator position might be what you’re looking for!
As Office Coordinator, you will be the first point of contact for the company. You will handle the flow of people through the business and ensure that all administrative and receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.
Since 1938, Carson has been the brand trusted by thousands of customers throughout the Pacific Northwest for providing them the highest quality of products, services, and solutions. By building trust and providing dependability and excellent service, Carson has been able to expand their products and service offerings and has eight different divisions; Carson Fuels, Carson Lubricants, Carson Transload, Carson Industrial Solutions, Carson Carwash, Carson Heating & Cooling, Carson American Equipment, and Carson Retail. The eight divisions are located in Oregon, Washington, California, and Utah.
Essential Functions
Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen, and forward incoming phone calls while providing basic information when appropriate
Receive and sort daily mail, couriers, and deliveries
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
Manage conference room calendars by scheduling meetings/appointments and resolving conflicts
Maintain company phone lists
Order and maintain forms and envelopes for all company locations
Maintain order and cleanliness of the supply room
Order office and postage meter supplies
Order catering as needed for meetings
Order copier toner and other printer toners, recycle used cartridges
Prepare Federal Express shipments
Handle travel scheduling for sales and other personnel
Point of contact for vending machines, water dispensers and other related vendors
Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, folding invoices etc.
Maintain a team environment with other employees and departments.
Other special projects and requests as assigned.
Qualifications
Proven work experience in a similar role (minimum 3 years experience)
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint. Outlook)
Experience with multiline phone system, ShoreTel telephone systems a plus
Professional appearance
Solid communication skills both written and verbal
Will be resourceful and proactive in dealing with issues that may arise
Will organize, multitask, prioritize, and work under pressure
Punctuality is essential
High School diploma
Work Environment/Physical Requirements
Frequently operate a computer.
Interact with others in person, over the phone, and via other devices.
Move about the facility to access file cabinets, documents, office machinery, and other equipment.
Occasionally bending, twisting, and turning while lifting weights of less than 25 pounds.
Data entry while seated for greater than one-half (1/2) hour.
Employer Notes:
Employer will conduct a background check, drug screen, and driving record check.
Please apply online at www.carsonteam.com/careers. Please answer all required questions and acknowledge, sign, and date your application.
Benefits include: Medical, Dental, Vision, 401K, Aflac, Pre-paid legal, Long Term Disability, Life Insurance, Employee Assistance Program, and PTO.
Carson is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status.
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Title: Office Assistant II
Company: San Mateo County Community College District
Location: Redwood City, CA
