Overview
Office Assistant ; NY HELPS Jobs in New York City, USA at State of New York
Position: Office Assistant 2 (NY HELPS)
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Review Vacancy
Date Posted 03/25/26
Applications Due
04/05/26
Vacancy ID212464
* Basics
* Schedule
* Location
* Job Specifics
* How to Apply
NY HELPYes
Agency Attorney General, Office of the
Title Office Assistant 2 (NY HELPS)
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade
09
Bargaining UnitASU – Administrative Services Unit (CSEA)
Salary Range From $42641 to $52413 Annually
Employment Type
Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 5%
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County New York
Street Address Office of the New York State Attorney General
28 Liberty Street
City New York
StateNY
Zip Code
10005
Duties Description This position is within the Charities Bureau, Trust & Estates Section.
Duties include:
* Process citations, motions, and other documents; and assign to attorneys under the instructions of a supervisor.
* Open/close cases and input data in various OAG case tracking and data management programs, including NYMatters, File Net, and Microsoft Office.
* Scan documents and input them into the case tracking and data management programs.
* Establish new files by coding and numbering forms, creating folders, and compiling relevant documents.
* Assist attorneys in maintaining case files; close and archive case files as needed.
* Draft form documents for filing in courts, i.e., notices of appearances, waivers of citations, and affidavits of service.
* Respond to emails from outside parties concerning court cases as directed by the supervisor.
* Sort mail and send out mail as needed.
* Travel to various courts to file documents (occasionally and rarely).
* Gather, compile, and prepare data from various sources for reports, records, publications, and communications.
* Prepare routine reports or assist others in the preparation of reports, following established guidelines.
* Assist in coordinating arrangements for meetings, courses, and gatherings.
* Assist in compiling pleadings, motions, and discovery papers.
* Respond to inquiries from attorneys and the public by telephone and emails.
* Perform other duties as requested by attorneys and according to the Bureau’s needs.
* Position may require physical lifting and transporting of case file boxes.
Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE
QUALIFICATIONS:
One year of clerical experience.
OTHER WAYS TO QUALIFY:
Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.
Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within the time frames and are interested in this opportunity.
Your eligibility for promotion will be reviewed by Human Resources.
Additional Comments The agency’s hours of operation are Monday through Friday, between 8:30 am and 5:00 pm (37.5 hours/week). Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews.
ADDITIONAL COMMENTS
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of…
Title: Office Assistant ; NY HELPS
Company: State of New York
Location: New York City, USA
Category:
