Overview
Office Assistant Position Available Jobs in Painted Post, NY at Piper Insurance Agency Inc
Company Overview
Precious Minds Counseling & Consulting, LLC is dedicated to providing hope and healing to individuals, families, and juvenile facing behavioral challenges. Through crisis interventions and talk therapy, we strive to empower our clients to set and achieve their goals while enhancing their overall happiness and fulfillment.
Summary
We seek an Office Administrator to join our Precious Minds Counseling & Consulting, LLC team. This role is vital in ensuring the smooth operation of our office environment, supporting both staff and clients. The Office Administrator will contribute significantly to our mission by maintaining organizational efficiency and providing exceptional customer support.
Responsibilities
Daily review of incoming emails and faxes and identifying and processing incoming client referrals
Answer, screen, and forward incoming phone calls
Provide basic and accurate information in person and via phone/email
Manage daily office operations to ensure a productive work environment.
Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
Manage the client intake process for prospective clients, including ensuring the completion of all intake documents
Assist in maintaining client files and documentation with attention to confidentiality.
Provide administrative support to staff
Handle front desk duties, welcoming clients and addressing inquiries professionally.
Coordinate communication between clients and counselors effectively.
Perform proofreading of documents to ensure accuracy and professionalism.
Support customer service efforts by responding to client needs promptly.
Receive, sort, and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk
Requirements
Proven experience in office management or administrative roles.
Strong organizational skills with the ability to multitask effectively.
Multitasking and time-management skills, with the ability to prioritize tasks
Excellent communication skills, both written and verbal.
Familiarity with customer support practices is a plus.
Attention to detail, particularly in document management and proofreading.
Proven work experience as a Receptionist, Front Office Representative, or similar role
Proficiency in Microsoft Office Suite is a requirement
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
“Customer service” attitude
High school degree; additional certification in Office Management is a plus
If you are passionate about making a difference in a supportive environment, we invite you to apply for the Office Administrator position at Precious Minds Counseling & Consulting, LLC today!
Job Type: Part-time
Pay: $14.50 – $15.41 per hour
Expected hours: 20 per week
Schedule:
4 hour shift
Work Location: In person
Title: Office Assistant Position Available
Company: Piper Insurance Agency Inc
Location: Painted Post, NY
