Overview
Office Assistant/Receptionist Jobs in Danbury, CT at Lecla Home Improvements and Roofing
Job Summary:
The Executive Administrative Assistant for the Regional Vice President (RVP) of Sales is an absolute vital member of the sales team. Under the direct supervision of the RVP, this position provides administrative support for the entire department of sales professionals. In addition to data management and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external visitors as well as internal contacts at all levels of the organization.
Key Job Responsibilities:
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department
Performs desktop publishing. Creates and develops visual presentations for the sr. vice president
Establishes, develops, maintains, and updates filing system for the vice president and the department and retrieves information from files when needed
Organizes and prioritizes large volumes of information and calls
Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
Answers phones for vice president, takes messages or fields/answers for all routine and non-routine questions
Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary
Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the vice president, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
All other duties as assigned
Knowledge/Skills/Abilities:
Project Management
1-3 years of administrative experience preferred
High School Diploma/GED
Communication Proficiency
Ethical Conduct
Time Management
Attendance and Punctuality
Proficient use of Microsoft applications such as Word and Excel
Experience with database systems
Ability to work independently, exercise appropriate action and good judgment
Ability to manage multiple priorities, organize tasks and maintain control of work flow
Education
Required
Bachelors or better in Other
High School or better
Skills
Required
Basic Computer Skills
Strong verbal and communication skills
MS Office Products
Efficient and effective multi-tasking skills
Organizational Skills
Problem Solving Skills
Title: Office Assistant/Receptionist
Company: Lecla Home Improvements and Roofing
Location: Danbury, CT
