Overview
OFFICE CLERK II Jobs in Salisbury, MD at State of Maryland
Position Summary
This position provides administrative and clerical support in the Human Resources Department. The Administrative Assistant is privy to confidential information and is required and expected to exercise a high degree of discretion and confidentiality at all times..
Salary Schedule: Appropriate placement on Salary Schedule E3 04 ($38,979-$56,128) based on experience
Essential Duties and Responsibilities
Performs administrative/clerical duties including, but not limited to, keyboarding, filing, copying and scanning.
Maintains a high degree of confidentiality and privacy in all endeavors.
Provides optimal customer service to employees and the public at all times.
Provides verbal and written employment verifications.
Prepares letters of appointment for distribution; follow up on unsigned LOA’s.
Maintains salary step placement history file on all employees.
Become knowledgeable of and adhere to the College’s and ACCS policies and procedures.
Assist the Director with the recruitment and search process, distribute and process new hire paperwork, and conduct background and reference checks.
Scans and electronically files all search file documents accurately and timely.
Posts Job Vacancy Announcements using online application system, update the spreadsheet and post on L drive.
Assists the Director with FMLA paperwork completion and maintain files.
Emails Job Vacancy Announcements to the Alabama Career Centers.
Sends New Hire Reporting to the State of Alabama timely and accurately.
Scans and files all documents accurately and timely, ensuring that employee files are up to date and contain all required documentation.
Ensures that new employees meet eligibility requirements to work in the U.S. (E-Verify).
Assists HR Director with various research projects and/or special projects.
Schedules meetings and interviews as requested by HR Director.
Maintains office supplies, equipment, etc. and prepares requisitions (SkillSurvey, Verified Credentials, Travel, etc.).
Keeps current on upgrades in technology as related to specific areas and job description; seek professional development opportunities as needed.
Serves on college committees as assigned.
Processes and disseminates mail as appropriate.
Works on both Birmingham and Bessemer campuses as required (filing, new hire orientation, etc.); maintain regular and predictable attendance.
Assist with registration; operate ID camera and system to prepare student IDs and administer parking decals; assist with access control by programming ID badges.
Performs other duties as assigned by the Director of Human Resources and VP of Administrative and Fiscal Services.
Qualifications
Associate’s Degree or equivalent
Two years of work experience in a fast-paced office environment or a Bachelor’s Degree may substitute for one year of work experience
Technical/computer skills and well-versed in using various software programs, office equipment, personal computers/laptop
Written and verbal communication skills
PREFERRED QUALIFICATIONS:
Related work experience in human resources, personnel management, law, payroll, education, etc.
Experience with NEOED or similar HRIS management system
Experience with Banner ERP (HR/Payroll module)
Previous work experience in an educational setting
OTHER QUALIFICATIONS AND JOB REQUIREMENTS:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
Ability to keep a positive attitude, provide excellent customer service, maintain effective
relationships
Ability to communicate effectively both orally and written
Comprehensive knowledge of institutional policies and procedures
Ability to understand and interpret policies and procedures and exercise good judgement
Ability to maintain confidentiality and safeguard information
Ability to handle multiple priorities and meet deadlines
Ability to represent the college in a professional manner at all times
Ability to organize and prioritize duties, take initiative, learn new concepts, detail oriented
Ability to be flexible, adaptable and function under pressure with an orientation for team
Proficient computer skills in Microsoft Office, spreadsheet applications and other software
PHYSICAL REQUIREMENTS:
Ability to lift, carry or move, pack and unpack boxes and up to 25lbs
Ability to sit for prolonged periods, type and work on a computer
Ability to operate in a fast-paced environment and able to multi-task
Ability to travel between multi-campuses and for in-state professional development as required
The Administrative Assistant job description is a general statement of required major duties and responsibilities performed on a regular basis. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by their supervisor. By affixing my signature below, I acknowledge that I have read, understand and can perform the essential functions of this position.
Application Procedures/Additional Information
Applicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources at 205-929-3408 or at [email protected]. All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.
A complete application packet consists of:
A cover letter
An Online application
A current resume
A copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred.
If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.
Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:
Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request.
In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.
ADDITIONAL INFORMATION:
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.
Agency
ACCS
Website
1
Title: OFFICE CLERK II
Company: State of Maryland
Location: Salisbury, MD
