Overview
Office Coordinator Jobs in Richmond, KY at Morgan Heating & Air
Description
The mission of Washington Health Benefit Exchange (Exchange) is to radically improve how Washington residents secure health insurance through innovative and practical solutions, an easy-to-use customer experience, our values of integrity, respect, equity and transparency, and by providing undeniable value to the health care community.
The Exchange is a public-private partnership that operates Washington Healthplanfinder, the eligibility and enrollment portal used by one in four Washington residents to obtain health and dental coverage. Through this platform, and with support from a Customer Support Center and statewide network of in-person navigators and brokers, individuals and families can shop, compare and enroll in private, qualified health plans (as defined in the Affordable Care Act) or enroll in Washington Apple Health, the state Medicaid program.
The Exchange embraces the following equity statement adopted by our Board of Directors:
Equity is fundamental to the mission of the Washington Health Benefit Exchange. The process of advancing toward equity and becoming anti-racist is disruptive and demands vigilance to dismantle deeply entrenched systems of privilege and oppression. While systemic racism is a root cause of many societal inequities, we must also use an intersectional approach to address all forms of bias and oppression, which interact with and often exacerbate racial inequities. To be successful, we must recognize the socioeconomic drivers of health and focus on people and places where needs are greatest. As we listen to community, we must hold ourselves accountable to responding to recommendations to remedy inequitable policies, systems, or practices within the Exchange’s area of influence. Our goal is that all Washingtonians have full and equal access to opportunities, power and resources to achieve their full potential.
Duties
SUMMARY
This position provides high level administrative support to the Chief Information Officer (CIO) and Chief Information Security Officer (CISO) which includes managing calendars, coordinating meetings, drafting correspondences, arranging travel, and assisting with inquiries from a variety of individuals. This position manages and monitors complex tasks assigned by, and on behalf of the CIO and CISO. Additionally, this position will require someone with initiative, leadership, organizational, time management and multi-tasking skills; the ability to change direction in response to a fluctuating work environment; ability to accommodate working styles and perspectives of diverse individuals; ability to prioritize own work and resources to complete projects on time and solve routine problems effectively; the ability to be proactive and work with minimal guidance.
DUTIES AND RESPONSIBILITIES
Provides comprehensive confidential and professional support to the CIO and CISO.
Serves as the executive’s liaison to both outside contacts and internal staff at all levels, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect executive’s style and organization policy.
Provides review to critical department deliverables such as IT roadmap, IT strategic plan, executive presentations, etc.
Creates and modifies processes to improve quality, efficiency, and effectiveness.
Creates and maintains a bridge for collaborative communication between internal departments, vendors, and sponsors.
Complete a broad variety of administrative tasks that facilitate the CIO’s ability to effectively lead the department, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Arrange and handle all logistics for IT Staff meetings and events: schedule meetings, draft agendas, develop, compile, and distribute presentation materials.
Provides sophisticated calendar management for CIO by prioritizing inquiries, requests, conflicts; providing recommendations to ensure smooth day-to-day operation.
Periodically expected to participate in recruitments and interviews.
Supports work in a number of key areas: policy development, compliance, data request processes, risks and data.
Qualifications
Required:
Associate degree in business administration, public administration, or closely allied field AND three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. NOTE: Qualifying experience may substitute year for year for education.
Proficiency with Microsoft Office Software, including Word, Excel, PowerPoint and Outlook and TEAMS.
Experience managing schedules, coordinating meetings, and making travel arrangements.
Excellent written and verbal communication skills.
Ability to prioritize and manage multiple projects simultaneously and follow-through on issues in a timely manner.
Motivated self-starter with initiative to take independent action and accept responsibility for your actions.
Ability to maintain high level of confidentiality.
Creatively and proactively problem solve; must possess the ability to make independent decisions and judgments about work priorities.
Well organized, flexible, proactive, resourceful and efficient with strong attention to detail.
Strong interpersonal skills, ability to work with all levels of internal management and staff, as well as outside clients, partner agencies, vendors, diverse populations, stakeholder groups, and customers.
Exhibit confidence and poise in interactions with individuals at all levels.
Desired:
Experience in the government, health care and/or IT related field.
Supplemental Information
APPLICATION INSTRUCTIONS
This position will be open until we find a suitable number of candidates to review. If interested, please submit an application (CLICK HERE) with a cover letter as soon as possible. The Exchange reserves the right to close the recruitment at any time.
SALARY INFORMATION
Full Salary Range: $59,581.00 to $89,371.00 annually, with midpoint at $74,476.00.
Hiring Range: $68,518.00 and $74,476.00 annually. This is an estimate of where a qualified candidate can expect to receive an offer.
The actual salary offer will consider candidate experience, skills, qualifications, internal equity, and the market. Our compensation policy reserves the salary range above the midpoint for employees who are meeting and exceeding expectations and for growth and development, up to the maximum.
BENEFITS
Take a peek at our benefits package (Download PDF reader).
WORKING CONDITIONS
Core business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. There are times where irregular hours will be required. The preferred duty station is our Olympia, Washington headquarters. The nature of this role relies heavily on remote and in-person collaboration. While a hybrid remote and on-site schedule may be considered, the position will require flexibility to allow for in-office availability as business needs dictate. Travel requirements will be limited, however there may be occasions where an employee is required to travel and work irregular hours to attend meetings or trainings. Duties of this position require the use of standard office furniture and equipment, including setup for remote work. The employee is responsible for providing and maintaining a safe, ergonomic, and secure workspace at their remote location.
The working conditions and physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SPECIAL REQUIREMENTS
A criminal background screen will be conducted for candidates under final consideration, and if hired, every five years of employment where highly sensitive data is processed or maintained by the position. The result of this background screen must meet the Exchange’s eligibility standards.
OTHER INFORMATION
The above statements are intended to describe the general nature and levels of work being performed. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills of personnel so classified.
This is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
The Washington Health Benefit Exchange is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, marital status, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
We participate in E-Verify (Download PDF reader). You can view the Department of Justice’s Right to Work poster here (Download PDF reader).
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Title: Office Coordinator
Company: Morgan Heating & Air
Location: Richmond, KY
