Overview
Office Coordinator Jobs in Reading, PA at Tunic Group
Posting Number
req22860
Department
Sarver Heart Center
Department Website Link
https://heart.arizona.edu/
Location
University of Arizona Health Sciences
Address
Tucson, AZ USA
Position Highlights
The Administrative Operations Manager II plays a pivotal role within the Sarver Heart Center. This role involves supervising, organizing, executing, and assessing the operational aspects of Center in the domains of human resources, finance, and academic affairs. Attention to detail, the capacity to thrive in a dynamic setting, exceptional communication abilities, and strong interpersonal skills are fundamental in this role. This is an exciting opportunity to contribute to the Center, serving as a key administrative leader to facilitate the research faculty and administrative staff in advancing teaching and academic/research initiatives.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
Manages all financial resources of the Center and is directly responsible for fiscal results.
Responsible for managing the Sarver Cardiovascular Institute Business Plan and financial commitments. Prepares and maintains the Center’s all funds budgets. Gathers information and input for the preparation and management of operating and capital budgets.
Budgets, tracks and reports revenue and expenses associated with academic, research, development, and service center/core facility endeavors. Meets monthly with Center Director, PIs, and Clinical Trial Manager to review finances.
Identifies budget variances and initiates corrective action.
Approves procurement, and other related financial transactions for the Center. Is the P-Card Liaison for the Center.
Monitors trends with regard to research and education. Based on those trends, develops and makes recommendations to the Center Director.
Provides consultative service to the Center Director on issues of administration, financial reporting and organizational management. Supports Center Director in creating and articulating a clear vision, strategic business plan and program development for the department. Establishes policies and procedures that align with UAccess Systems. Implement appropriate internal controls and effective business practices across the Department. Provide guidance regarding interpretation and implementation of state, federal, university, and departmental policies and procedures.”
Researches, analyzes, and prepares contracts for negotiation (as applicable) and participates in contract negotiations where appropriate.
Monitors regulatory compliance with VPR office (human subjects, animal subjects, risk management, conflict of interest, cost sharing, laboratory chemical safety, HIPAA, intellectual property, etc.).
Coordinates all human resources activities for the Center, working with centralized Human Resources services to ensure financial support and seamless management of the recruiting, hiring, termination, classification, training, salary administration, time coordination, effort reporting, payroll, performance evaluations, visa processing for foreign scholars, and employee relations functions for center personnel.
Responsible for compiling and submitting data for special reports including Academic Program Reviews (APR), Continuity of Operations Plan (COOP), Campus Emergency Response Team (CERT), All Funds budget (AFB), as well as association surveys (HERD) and response requests.
Liaison with Academic Department for faculty hires, commitment packages, and coordination of research lab moves. Works directly with Dept of Medicine leadership to prepare proformas, status changes, UPRTs, strategy documents, etc. for clinical faculty hires.
Ensures adherence to policies and procedures established by the University of Arizona, the UA Foundation, AHSC, and the College of Medicine.
Manages business office operations, supervises and trains staff.
Establishes and maintains cooperative relationships within the center staff, the COM, the university including sponsored projects, the Office for Research and Contract Analysis, and external entities.
Represents the Center, college, or university at meetings and conferences.
Accountable to UA College of Medicine leadership, including the College of Medicine Chief of Staff and Dean for Finance/Business Affairs. Works closely with COM leadership to assist with the development and implementation of operating policies and procedures as they relate to operational and financial implications for the Center.
Act as Liaison between UAHS Planning, Facilities and the Center Director. Meet with Facilities Project Managers as needed for renovation projects.
Under the direction of the Division Chief, work with DOM leadership to assist in Cardiology faculty recruitment, including development of the financial proforma, business plan, ROI, appointment process, and other related hiring requirements.
Work with Division Chief, DOM leadership and Banner leadership to develop and implement processes for new and existing programs in Cardiology to maximize efficiency and revenue. This includes developing business plans, forecasting clinical volumes and financial projections.
Share physician productivity reports with the respective Chief/faculty for Cardiology.
Under the direction of Division Chief assist in the development and implementation of section business/strategic planning documents for Cardiology. Provide financial projections for various clinical activities. Conduct market analysis, analyze industry trends and recommend business strategies. Carry out these initiatives to ensure division growth and alignment with Department of Medicine (DoM) goals for Cardiology.
Minimum Qualifications
Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
Minimum of five (5) years of related work experience, including two (2) years of managerial experience, or equivalent combination of education and work experience is required.
Preferred Qualifications
FLSA
Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes – Full Benefits
Rate of Pay
DOE
Compensation Type
salary at 1.0 full-time equivalency (FTE)
Grade
9
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
M2
Job Family
Administrative Operations
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
Expected End Date
Contact Information for Candidates
Gerry Flores | [email protected]
Open Date
5/16/2025
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].
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Title: Office Coordinator
Company: Tunic Group
Location: Reading, PA
