Overview
Office Coordinator Jobs in New York, NY at Modicum
Administrative Support Specialist – Prairieland FS – Taylor, MO
Company: Prairieland FS, Inc
City: Taylor
State: MO
At Prairieland FS, you have the opportunity to make an immediate impact. Working with the industry’s top professionals, you’ll develop new expertise through varied job experiences and company-sponsored training programs. And you’ll be recognized and rewarded for your contributions. Plus, FS believes in attracting and retaining diverse talent. You can contribute your unique experiences and background to build a community that fosters mutual respect and meaningful relationships.
REPORTS TO: Location Manager STATUS: Non-Exempt
PURPOSE AND SUMMARY STATEMENT
The Administrative Support Specialist provides customer service, marketing, and administrative support to the location manager and other personnel, ensuring efficient office operations by managing communications, scheduling meetings, maintaining office supplies, and assisting with various administrative tasks.
This role requires excellent organizational skills, attention to detail, and the ability to work in a fast-paced environment.
ESSENTIAL JOB FUNCTIONS
Processes and records payments on accounts, prepares and reconciles daily deposits with the sales report, and ensures deposits are credited to the company’s bank account daily.
Records billing transactions in accounting systems and ensures accuracy and consistency in billing processes.
Gathers purchase orders, sales tickets, delivery tickets, load-out documents, and charge slips to compile data and generate invoices using computer-based programs and software.
Enter and update information in databases, spreadsheets, and other systems.
Ensures accurate pricing, maintains current price lists, and keeps precise records and documentation as required.
Manages and tracks inventory by organizing physical counts, reconciling discrepancies, reviewing shipping documents and bills of lading to verify products received, returned, or transferred, and recording all product movements and transactions.
Assists with the distribution of monthly customer statements.
Provide general administrative support to team members, including copying, scanning, and mailing documents.
Assist with preparing for meetings as needed.
Ensure compliance with company policies and procedures.
Demonstrates strong attention to detail, efficiently prioritizes daily tasks, and utilizes organizational skills to manage constantly evolving demands.
Manage office operations, including maintaining supplies, coordinating with vendors, and ensuring the office environment is well-maintained.
Answer and direct phone calls, respond to emails, and professionally greet visitors. Act as the point of contact for internal and external communications.
Prepare, edit, and format documents, reports, and presentations. Maintain electronic and paper filing systems.
OTHER JOB FUNCTIONS
Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
Follows Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
Comply with the uniform policy and uphold a professional appearance.
Performs all other duties as assigned.
REQUIREMENTS
Educations and Experience
A high school diploma or equivalent is required. An associate’s or bachelor’s degree in business administration or a related field is preferred.
Minimum of two (2) years of experience in an administrative role or a related field.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Functional Competencies
Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
Excellent verbal and written communication skills, with a professional demeanor.
High attention to detail and accuracy in all tasks.
Ability to work effectively as part of a team and collaborate with teammates at all levels.
Ability to identify and address issues in a proactive manner.
Strong customer service skills, with the ability to interact professionally with customers and teammates.
High level of integrity and ability to handle confidential information.
Core Competencies
Demonstrated core competencies, including business knowledge, collaboration, communication, customer focus, decision-making, and skill development.
Other Requirements
Must have a valid driver’s license and satisfactory driving record.
Ability to work hours other than those considered normal at various times throughout the year to meet deadlines and demands.
The role may require occasional travel to other company locations or industry events, with the ability to travel independently and stay overnight as needed.
Ability and willingness to participate in required training, including education on GROWMARK’s policies and procedures and additional training related to the position’s requirements.
Physical Demands
Lifting/Carrying Frequency Pushing/Pulling Frequency
Under 10 lbs. Frequently Under 10 lbs. Frequently
11-20 lbs. Frequently 11-20 lbs. Frequently
21-50 lbs. Frequently 21-50 lbs. Frequently
51-100 lbs. Occasionally 51-100 lbs. Occasionally
Over 100 lbs. Not Applicable Over 100 lbs. Not Applicable
Twisting/Turning Frequency Driving Frequency
Bend Frequently Automatic Trans Not Applicable
Climb Frequently Standard Trans Frequently
Crawl Frequently
Kneel Frequently Elements Frequency
Reach Outward Frequently Exposure to Cold Frequently
Reach Over Head Frequently Exposure to Heat Frequently
Reach Over Shoulder Frequently Exposure to dust, dirt, debris Frequently
Sit Frequently Exposure to chemicals Frequently
Squat Frequently Exposure to high noise levels Frequently
Stand Frequently Working from heights Frequently
Walk-Normal Surfaces Frequently
Walk-Slippery Surfaces Frequently Other
Walk-Uneven Surfaces Frequently Keyboard/Ten Key Frequently
Fine Dexterity Frequently
Handling (grasping, holding) Frequently
Repetitive Motion – Hands Frequently
Repetitive Motion – Feet Frequently
EMPLOYEE MISSION STATEMENT
Prairieland FS, Inc. strives to provide a Total Rewards package that delivers exceptional pay for exceptional performance, recognizes your dedication to our mission, and helps us attract and retain the highest caliber of talent.
We are an equal opportunity employer.
Issue Date: 2/10/2025
Job Title: Administrative Support Specialist
Prairieland FS, Inc. is an equal opportunity employer, always looking for hardworking individuals to join our team.
…
SECURING YOUR FUTURE, ONE BENEFIT AT A TIME.
Our benefits packages are designed to support every aspect of our employees’ well-being—from health plans to life insurance, robust retirement plans, and more. We provide benefits that meet their needs today while also ensuring a secure future.
Offerings may include, but are not limited to:
UNITED STATES:
Fully Funded Pension*
401(k) & Employer Match
Medical, Dental, Vision
HSA & Employer Contributions
Life Insurance
Disability
Identity Protection
The pension plan is subject to individual company participation. Those who do not participate in the pension plan enjoy a higher 401(k) employer match.
**Some benefits are subject to the hiring company.
CANADA:
DC Pension Plan
RRSP
Medical, Dental, Vision
Life Insurance
Disability
Volunteer Day
Benefit eligibility may be dependent on employment type
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Nearest Major Market: Hannibal
Job Segment: Secretary, Administrative Assistant, AdministrativeShow more
Title: Office Coordinator
Company: Modicum
Location: New York, NY
