Overview
Office Coordinator Jobs in San Francisco, CA at Hirewell
Title: Office Coordinator
Company: Hirewell
Location: San Francisco, CA
Our client, an architecture and design practice, is seeking a full-time Office Coordinator to join the creative, collaborative team in San Francisco. The Office Coordinator manages day-to-day office operations, coordinates and leads programs and events for the SF team, and provides administrative support to office leadership.
This role requires the ability to take ownership over tasks with a high level of initiative and follow-through, a strong sense of prioritization to balance various responsibilities, and excellent communication skills. The Office Coordinator will support design teams, studio leadership, and visitors in San Francisco while collaborating remotely with operations teams across three other offices, including HR, IT, Legal, Finance, and Marketing and Communications.
This position reports to the Principal-in-Charge of the San Francisco office.
Responsibilities
· Manage day-to-day office operations including reception, answering phones, handling shipping and deliveries, and restocking supplies
· Assist Principals in San Francisco with administrative needs including travel, scheduling, meeting coordination, expense reporting, and presentation support
· Lead and coordinate office events including studio parties, retreats, tours, and workshops
· Act as the primary point of contact for building management, custodial services, landlords, vendors, and contractors
· Conduct security and fire safety training, including assignment of keys and fobs
· Coordinate AV setup and troubleshooting with IT Team
· Maintain a welcoming, organized, and professional work environment
· Provide meeting support including tech support, refreshments, and catering as needed.
· Support office events including weekly pin ups, open houses, and tours.
· Help maintain a clean and safe environment by encouraging participation in shared maintenance responsibilities
· Assist the HR Team with onboarding new employees and coordinating departures
· Assist the Marketing and Communications team with business development coordination, speaking engagements, and client visits as needed.
· Assist the Finance Team by reconciling credit cards, managing building invoices, and other financial tasks as identified
Requirements
· Bachelor’s degree preferred; 2-5 years of related experience required
· Detail-oriented with excellent time management skills
· Ability to act on own initiative, work collaboratively, and ask questions
· Ability to provide reliable and consistent support in a dynamic environment
· Excellent organizational and multi-tasking skills
· Ability to maintain the highest level of confidentiality, exercise sound judgment, and demonstrate diplomacy and professionalism
· Proficiency in Microsoft Office Suite and Adobe Creative Suite
