Overview
Office Coordinator Jobs in Somerset, NJ at Saint Peter’s Healthcare System
NEFT Vodka USA Inc. is a spirits import company headquartered in El Segundo, California with offices throughout the US. NEFT Vodka has gained recognition as one of the finest artisanal spirits, garnering numerous accolades from prestigious industry competitions. Our award-winning vodka is housed in the iconic NEFT barrel- eco-friendly packaging with a reduced carbon footprint.
We are seeking a highly organized, detail-oriented, and proactive ExecutiveAssistant to support our executive leadership team. The ideal candidate will be a critical thinker with exceptional communication skills, capable of managing multiple priorities in a fast-paced, high-performing environment. This individual will be a trusted partner, handling confidential information, streamlining administrative processes, and enhancing the overall effectiveness of the leadership team.
Primary Responsibilities
Provide high-level administrative support to one or more senior executives, including calendar management, travel coordination, and meeting preparation.
Screen and prioritize emails, phone calls, and other communications.
Schedule internal and external meetings, prepare reports, presentations, and briefing materials as needed.
Act as a liaison between executive leadership and internal/external stakeholders.
Maintain confidentiality and handle sensitive information with discretion.
Manage expense reports and reconcile credit card statements.
Support various operational and project-based tasks as needed.
Maintain up-to-date records, files, and contact databases.
Specific Skill Requirements
Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Proficient in SharePoint.
Strong organizational and time management skills with the ability to prioritize and multitask effectively.
Exceptional written and verbal communication skills.
Ability to work independently and anticipate executive needs.
Strong problem-solving and decision-making abilities.
Discretion and sound judgment when handling confidential matters.
Attention to detail and a high degree of accuracy.
A high level of professionalism, a positive attitude, and strong work ethic.
Qualifications
Minimum of 5 years of experience supporting C-level or senior executives.
A high school diploma or equivalent, additional education or certification in office administration is a plus.
Proven track record of managing complex calendars and coordinating domestic and international travel.
Experience in fast-paced, high-growth environments.
Preferred Skills
Experience working with Insperity, or other PEO Software.
Strong knowledge of virtual meeting platforms (Teams, Zoom).
Familiarity with tools like Concur, Teams, DocuSign, and Adobe Acrobat.
Benefits:
Benefits package.
Paid time-off and holidays.
NEFT Global, Inc.; its subsidiary, NEFT Vodka USA, Inc.; and all other subsidiaries of NEFT Global, Inc. are committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with NEFT Global, Inc. and its subsidiaries regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).
Job Type: Full-time
Pay: $70,000.00 – $75,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Office Coordinator
Company: Saint Peter’s Healthcare System
Location: Somerset, NJ
