Overview
Office Coordinator Jobs in Landover, MD at Talent Harbor
About the Role
We are seeking a highly organized and detail-oriented Administrative Assistant to support both our Human Resources and Finance departments. This dual-function role is essential to ensuring smooth onboarding, credentialing, and financial documentation processes. The ideal candidate is proactive, resourceful, and able to handle sensitive information with professionalism and discretion.
This is a remote position, offering the flexibility to work from home while supporting a dynamic and growing organization.
Key Responsibilities
Human Resources Support:
Coordinate new hire processes including background checks, drug screens, and TB testing
Set up facility and system access in collaboration with internal IT and client contacts
Add new employees to communication platforms and assist with benefits onboarding
Maintain employee certification records and monitor expiration dates
Process employee terminations and manage related access requests
Track and organize candidate testing results and hiring documentation
Finance Support:
Collect and organize onboarding financial documents
Support invoice tracking and reconciliation
Assist with data entry and routine reporting
Coordinate updates and changes with payroll
Enter and reconcile data in internal timekeeping systems
Administrative Support:
Monitor PTO and UTO entries in ADP and the internal timekeeping system
Maintain accurate and up-to-date electronic files
Respond promptly and professionally to internal requests
Support ad hoc projects and administrative tasks as needed
Qualifications
Education and Experience:
High school diploma or equivalent required; associate degree or higher preferred
1–2 years of administrative experience, ideally in an HR or Finance setting
Skills and Competencies:
Strong organizational and time management skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint)
Familiarity with ADP or similar HRIS platforms preferred
Excellent written and verbal communication skills
High level of discretion and professionalism when handling confidential information
Title: Office Coordinator
Company: Talent Harbor
Location: Landover, MD
