Overview
Office Coordinator – Part-time (m/f/d) Jobs in Berlin, Berlin, Germany at Shiji Group
Title: Office Coordinator – Part-time (m/f/d)
Company: Shiji Group
Location: Berlin, Berlin, Germany
Shiji is a global technology company dedicated to providing innovative solutions for the hospitality industry, ensuring seamless operations for hoteliers day and night.
Built on the Shiji Platform—the only truly global hotel technology platform—Shiji’s cloud-based portfolio includes Property Management System, Point-of-Sale, guest engagement, distribution, payments, and data intelligence solutions for over 91,000 hotels worldwide, including the largest chains.
The best hotels run on Shiji—day and night.
To support our growing team, we are looking for a part-time Office Coordinator for our office in Berlin. This is a hybrid role, and we are seeking someone with a hands-on approach to work, who is highly organized and brings a positive attitude to the team. If you are someone who enjoys keeping operations running smoothly, creating an organized and welcoming environment, and supporting a dynamic, international team, we’d love to hear from you.
Job Description
Perform general office duties such as prepare, pickup and sort mail and deliveries, arrange a courier and shipments
Assist with accounting documents (check and scan invoices, and forward them to the Accounting Department)
Order consumables (office supplies, beverages, coffee, etc.)
Order marketing materials and manage stock for HR team
Contact person for facility as well as building management and service providers
Carry out service/maintenance appointments for the office and document the same for certification purposes
Access control, key allocation and admin of parking system portal
Work together with Security team on office security in the Berlin office, prepare and follow-up on yearly ISO audit
Order hardware for employees, maintain asset list and handle handover and handback forms
Manage company mobile phone contracts with Vodafone in Germany and in the UK
Organize yearly team events for employees such as summer or Christmas parties
Organize small events/get-togethers for employees in the Berlin office once a month
Take care of bigger internal and external meetings in the conference room
Manage rented Regus office in Neuss, handle additional bookings at the Regus office
Support Marketing team preparing for ITB appearance
Handle Corporate Benefits Platform and communication towards employees about it
Support employees in their daily work
Take care of the tidiness of the office in general
Qualifications
Hands-on approach to work
Fluent German and good English skills (spoken and written)
Good knowledge of MS Outlook, Excel and Word
Service-oriented and organized
Ability to work independently and accurately
Additional Information
An engaging and dynamic work environment with freedom and responsibility.
An open culture where feedback and initiatives are always welcome.
Full ownership of tasks and the ability to help shape the company’s future.
Opportunities for professional and personal development within a global organization.
Flexible working hours and a modern workplace in central Berlin.
A balanced mix of office and remote work to support focus and collaboration.
Regular company events and entertainment.
