Overview
Office Coordinator, Pediatrics, FT, Days Jobs in Columbia, SC at Prisma Health
The Assistant Company has been retained by a high profile Miami Executive to find a RELIABLE full-time administrative assistant to work out of the home office of their Miami estate. In this position, you will start as a temp…then go permanent.
MUST BE ABLE TO COMMUTE TO MIAMI ESTATE DAILY
MUST LIVE WITHIN 30 – 40 MINUTES OF THE ESTATE (Zip code: 33141)
MUST BE ABLE TO START ASAP (lf you have to give two weeks notice this is not the position for you)
MUST BE ABLE TO WORK WEEKENDS
MUST BE EXTREMELY FAMILIAR WITH EXCEL
NO PHONE CALLS PLEASE.
Position Summary:
Performs administrative and support functions for the Miami administrative team and the Director of Property Operations.
Essential Duties and Responsibilities:
Manages the office effectively and efficiently
Maintains order and organization within the office and tasks that are being assigned
Keeps errands and drivers’ tasks organized to ensure efficient operations
Inspects security logs and reports shortcomings or issues to Director of Property Operations
Helps oversee property and property staff and reports issues to the Director of Property Operations
Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquires, action items needing attention
Enforces directives in the absence of the Director of Property Operations
Records messages, completes logs, and notifies appropriate parties
Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
Indicates updated status of incoming packages and notifies appropriate parties
Secures credit card, assigns to proper parties, and maintains receipts
Ensures sign-in procedures are followed
Updates calendar according to itineraries, and notifies appropriate personnel
Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities.
Ensures required logs are maintained, and copies and files document to maintain accurate recordkeeping
Performs general housekeeping duties in the Office area
Complies with company policies and procedures
Performs other duties as needed
Education and Experience:
High school diploma or equivalent
Three years of experience in office administration
Or combination of equivalent experience, education, and training
Skills:
Proficient use of MS Office Products and Apple Devices
Experience using Quicken application
English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail
Working Conditions and Environment
Intermittently lift, carry, push, and pull up to 30 pounds
Frequently see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers
Occasionally talk and hear
Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs and ladders, operate foot and hand controls, squeeze, and reach above shoulders
Exposure to electrical equipment, low to medium noise levels, and indoor and outdoor temperatures of heat and cold
Frequent use of computer
Long or odd hours, as needed
Job Types: Full-time, Temporary, Temp-to-hire
Pay: $35.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Work Location: In person
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Title: Office Coordinator, Pediatrics, FT, Days
Company: Prisma Health
Location: Columbia, SC
