Overview
OFFICE COORDINATOR – RICHMOND ROAD Jobs in Texarkana, TX at Collom & Carney Clinic
Job Title: Administrative Office Associate
Grade Level/Terms of Employment: Grade 112.2 / 260 days (12 months)
FLSA Status: Exempt
Work Location: Mary Munford Elementary
Immediate Supervisor: School Principal
General Description:
The Administrative Office Associate performs a wide range of administrative functions to facilitate the efficient operation of an Office/department, or school. Administrative Office Associates also provides exemplary customer service to both internal and external stakeholders.
Essential Duties and Responsibilities:
Plans, initiates, and carries to completion office support activities
Composes non-routine letters, answers the telephone, and informs and advises the public, students, and faculty on a variety of matters related to department operations and policies by telephone or through personal contact
Maintains logs on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action
Maintains supervisor’s calendar as required, formats and types confidential and general correspondence, reports, and statistical data
Operates a personal computer and related equipment to produce correspondence, reports, charts, and other materials using numerous management techniques to enter, edit, print, and file data
Greets customers in person or on the telephone, answering or referring inquiries
Maintains customer confidence and protects operations by keeping information confidential
Submits and maintains all leaves, payroll, and personnel records, clerical records, and reports
Tabulates and prepares reports of financial data, and makes travel arrangements
Organizes and archives physical and electronic documentation
Maintains office supplies by checking stock to determine inventory levels, anticipating needed supplies, and placing and expediting orders
Keeps equipment operational by following the manufacturer’s instructions and procedures
Secures information by completing database backups
Provides historical reference by utilizing filing and retrieval systems
Maintains technical knowledge by attending educational workshops and reading administrative support publications
Establishes and maintains effective working relationships with personnel in other schools, offices, and governmental agencies
Assumes responsibility for own professional growth and development by keeping current with the literature and new research findings
Performs other related duties as assigned
Qualifications:
High school diploma or its equivalent, plus two years of office associate experience
Work experience in a school office or division central office is preferred
Exceptional organizational skills
Ability to multitask and prioritize in a fast-paced environment
Ability to effectively communicate with and work cooperatively and collaboratively with co-workers, school staff, students, and the general public
General knowledge of business office procedures, practices, and equipment
Ability to perform basic mathematical calculations, excellence in business English, grammar, spelling, and punctuation
Ability to communicate clearly and concisely, both orally and in writing
Ability to establish and maintain effective working relationships with others
Must be adaptable to changing priorities, can work independently, and have the ability to effectively complete multiple assignments simultaneously
Excellent customer service and public relations skills are required
Ability to exercise tact, good judgment, and initiative
Considerable skills in operating a computer
Experience using Microsoft Office, Word, and Excel software applications required
HOW TO APPLY: All applicants (including RPS employees) must submit an online application. Please access the website at: www.rvaschools.net
Please upload a current resume with your application.
Three reference names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting, and tuberculosis screening as a condition of employment. EOE.
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Title: OFFICE COORDINATOR – RICHMOND ROAD
Company: Collom & Carney Clinic
Location: Texarkana, TX
