Overview
Office Manager Jobs in Westminster, CO at Aspen Ridge Mental Health
Full Job Description
Position Summary:
The Office Manager is a dynamic and highly organized leader responsible for ensuring smooth day-to-day operations across both locations of our mental health practice. This role manages the administrative and billing teams, handles property and office management tasks, and oversees a wide range of human resources, accounts payable, and compliance-related functions. This is a high-impact role requiring excellent organizational, communication, and leadership skills.
Key Responsibilities:
Office & Property Management
Oversee cleanliness and functionality of both office locations
Manage office supplies and inventory; place supply orders as needed
Coordinate with vendors for maintenance (e.g., plumbing, electrical, etc)
Respond to and manage building emergencies
Manage subleasing and building-related communications
Oversee incoming mail and related document handling
Administrative Oversight
Supervise administrative and billing staff
Facilitate team meetings and support daily operations
Create, implement, and refine systems and procedures for efficiency
Oversee platform and IT system administration (Tebra, Spruce, HighLevel, etc.)
Monitor and assign software access levels to clinicians
Maintain and update consent forms and onboarding documentation
Provide intake and marketing support as needed
Maintain and update the intranet site and shared resources
Accounts Payable & Payroll
Process payments and maintain AP spreadsheets
Communicate with external vendors and payees
Enter and submit payroll in Paylocity
Handle payroll questions and corrections
Attend AP meetings and complete weekly financial tasks
Ensure tax, COBRA, and benefit compliance
Human Resources
Manage onboarding and offboarding processes
Support performance appraisals and time off requests
Document HR issues and support due process and employee relations
Facilitate benefit enrollment support
Maintain personnel files and update policies as needed
Coordinate employee birthdays, workiversaries, and culture initiatives
Be the main contact for off site HR firm, and receive support on all HR issues
Communication & Collaboration
Serve as point of contact for internal questions (admin, billing, HR, policy)
Collaborate with leadership on one-off projects, metrics, and strategic initiatives
Respond to internal and external communications in a timely and professional manner
Participate in internal and external meetings
Monitor completion of delegated tasks and ensure accountability across teams
Support leadership with administrative needs and confidential projects
Skills & Qualifications:
Minimum of 3–5 years of experience in office or operations management, preferably in healthcare or mental health
Familiarity with platforms like QuickBooks, Paylocity, Tebra, Spruce, and HighLevel preferred
Exceptional organizational and time management skills
Proven ability to lead and support cross-functional teams
Strong communication and interpersonal skills
Ability to handle confidential and sensitive information
Must be able to travel regularly between Westminster and Denver offices
Tech-savvy, resourceful, and solutions-oriented
Work Schedule & Environment:
This is a full-time, Hybrid position that will require regular travel between the two office locations. Occasional flexibility may be required for emergencies or special projects. In office expectations are one full day in each location per week, working from home 3 days a week.
Benefits:
Accrued sick time
Accrued PTO up to 80 hours
Medical, Dental and Vision Insurance
Roth and Traditional 401k accounts with 3-5% company match (after 1 year of employment)
Title: Office Manager
Company: Aspen Ridge Mental Health
Location: Westminster, CO
Category:
