Overview
Office Manager Jobs in Anaheim, CA at Institutes of Health
Full Job Description
Institutes of Health is a leading multidisciplinary healthcare organization specializing in chronic pain, PTSD, brain injury rehabilitation, and opioid use reduction. Our collaborative and compassionate team is committed to improving lives. With successful locations in San Diego, Riverside, and El Centro, we’re excited to open our brand new clinic in Anaheim — and we’re looking for an experienced Office Manager to help us build a strong foundation.
What You’ll Do:
As the Office Manager, you’ll be responsible for the daily operations of the Anaheim clinic. You’ll lead with a solutions-oriented mindset, supporting both administrative staff and providers to create a smooth, professional, and welcoming environment for patients.
Essential Duties and Responsibilities
Oversee daily office operations, ensuring smooth functionality.
Communicate with building management regarding facility-related issues.
Resolve operational challenges and address complaints from staff, patients, and the community.
Manage office supply procurement and vendor accounts (utilities, equipment, etc.).
Supervise staff in Front Desk/Scheduling, Case Management, Medical Records, and New Patient Coordination.
Coordinate and manage provider schedules, including administrative time-blocking and scheduling issues.
Support the credentialing department with required information and documentation.
Monitor staff performance through task completion dashboards and conduct performance reviews.
Review and ensure patient charts are accurately maintained and up to date.
Manage accounts payable, including forwarding invoices, verifying payments, and addressing vendor inquiries.
Process credit card-eligible invoices and review timesheets for payroll submission.
Assist with scheduling provider depositions, managing fee schedules, and confirming payment receipts.
Handle additional office errands and miscellaneous duties as assigned by the supervisor.
Minimum Qualifications (Knowledge, Skills, and Abilities)
2 years supervisor/office management experience
High school diploma
Strong written and verbal communication skills
Bilingual (English and Spanish)
Meticulous attention to detail
Ability to multitask in fast-paced environment
Team-oriented and personable
Consistently positive attitude
Preferred Qualifications:
Workers’ Compensation Medical Clinic experience
Why Join Us:
This is an exciting opportunity to be part of launching a new location and shaping its culture from day one. You’ll work with a supportive team that values communication, growth, and service to others.
Job Type: Full-time
Pay: $27.00 – $30.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Office Manager
Company: Institutes of Health
Location: Anaheim, CA
Category:
