Overview
Office Manager Jobs in Ashland, OR at Taylored Elements Construction
Full Job Description
The objective of the Office Manager is to present a welcoming and friendly atmosphere and maintain daily workflow for clients and team members.
The ideal person for the role is someone with a generally sunny disposition who would call themselves a “people person”. Someone with high energy who loves to learn new things and is a creative problem solver. This person would be organized and have the ability to work independently but loves collaboration with teams or small groups. This person is likely highly organized with strong computer skills. This person would also likely have a helpful, positive attitude and would enjoy making connections with all types of people.
The ideal candidate would be comfortable learning new software skills as they are trained in to the position.
The Responsibilities of an Office Manager include, but are not limited to:
Timely and accurate data entry into Quickbooks, construction software (BuilderTrend), etc.
Reconciliation of vendor and credit card statements
Maintain up to date insurance and W-9 on all subcontractors
Answer phones and appropriately handle inquiries
Prepare monthly subcontractor payments
Accept and process mail daily
Manage office supply and company branded apparel inventory
Prepare, send and receive lien waivers at completion of projects
Ensure city business licenses are current
Ensure job documents are up to date in BuilderTrend (site plans, etc)
Set up of new jobs in QuickBooks and DropBox
Submit vendor rebate forms
Order and receive job materials including door hardware, plumbing fixtures, etc.
Other misc. tasks as assigned
Preferred Qualifications:
Proficient with MS Office applications
1 year of experience in an office setting
Strong organization and ability to handle multiple tasks
Positive and team-oriented attitude
Effective written and verbal communication
A valid drivers license is required.
Job Type: Full-time
Pay: $18.00 – $22.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Relocate:
Ashland, OR 97520: Relocate before starting work (Preferred)
Work Location: In person
Title: Office Manager
Company: Taylored Elements Construction
Location: Ashland, OR
Category:
