Overview
Office Manager Jobs in Lawrenceville, GA at Amedisys
Executive Assistant
Job Description
Based at our Home Office in Denver CO, the Executive Assistant provides direct administrative support to the CEO and CFO and serves as a critical liaison to the Board of Directors, executive team, and internal and external stakeholders. This role requires strong professional presence, polished communication skills, and the ability to manage confidential information with the utmost discretion.
The Executive Assistant role is responsible for complex calendar management, coordination of travel arrangements, board committee meeting support, expense management, and the execution of various administrative projects.
This individual must excel at working independently, managing multiple priorities, and anticipating the needs of senior executives. The ideal candidate will demonstrate strong judgment, impeccable organizational skills, and the ability to represent the CEO, CFO, and company with the highest level of professionalism and confidentiality.
Essential Functions of the Job:
Maintains a thorough knowledge of Senior Executive’s accountabilities, objectives, and method of operation to ensure work performed and decisions made support these objectives.
Maintains absolute confidentiality, professionalism, and discretion in all communications and interactions with the Board of Directors, senior executives, and external stakeholders. Serves as a trusted gatekeeper for sensitive information and strategic discussions.
Represents the executive in response to internal and external inquiries. Utilizes strong business knowledge to correspond and has authority to act on the executive’s behalf regarding administrative matters of significance. Typical interactions include other executives of the business, board members, shareholders, franchisees, investment analysts, media, Team Members from all levels of the organization.
Screens all incoming calls; read and analyze incoming correspondence and reports and determine their significance; respond independently exercising good judgment; interpret requests and disseminate information appropriately.
Manages Senior Executive’s calendar and independently schedule appointments and meetings that make the most efficient use of executive resources and align with the priorities of the business.
Create project status reports for executives on a regular basis; spot problems, report progress, and ensuring progress is being made on actionable items on behalf of Senior Executive.
Process and approve invoices and prepare and audit Senior Executive’s expense reports in compliance with company policies.
Organizes, priorities, and directs certain request or inquiries to other executives within the company and follows up to ensure resolution.
Represents the executive by attending meetings in the executive’s absence and speaking for the executive.
On behalf of the Executive Office Creates, revises, and transmits correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and using sound judgment based on experience.
Prepares, edits, and archives compelling presentations and reports on behalf of Senior Executives and Board members, ensuring timely contributions and consistent quality
Owns all aspects of executive and Board meeting preparation; from logistics and travel to agendas, materials, and ensuring the intended outcome is met.
Communicates with RRGB Board of Directors and coordinate all meetings, logistics and ensure they run smoothly.
Establishes processes and procedures that organize and prioritize information or report progress related to material matters of the business. Works autonomously to ensure that all tasks and outstanding issues relating to Senior Executive are addressed and resolved expeditiously.
Works autonomously to establish and manage the processes and procedures that support the executive administration activities of the business including creating and maintaining a professional environment
Manages costs, contracts, and invoices associated with projects and/or meetings. Negotiates and makes decisions concerning fees and terms, within certain level of authority, that are in the best interest of the company. In addition, completing expense reports within a timely manner.
Establishes document retention policy and practice. Performs essential recordkeeping duties to organize and maintain critical confidential information. Reviews documents to determine retention needs or highlights and summarizes important issues to the executive that may affect business operations.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
Carry out special projects as assigned; projects may include researching, gathering, compiling, and presenting data; some analysis may be required.
Qualifications and Competencies:
College degree or equivalent work experience preferred
3-5 years of experience supporting Senior Executives including CEO
2+ experience supporting Board of Directors preferred
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
Experience with Concur (preferred)
Understand business structures of publicly held companies
Extensive knowledge of core administrative procedures and systems
Able to handle administrative tasks independently, exercising good judgment
Strong organizational skills
Experienced in establishing/maintaining cooperative interpersonal relationships
Effective communicator using written and verbal forms of communication
Able to manage one’s time and the time of others
Advanced research skills
Skilled negotiator
Liaison for the Board of Directors preferred with a public company
Flexible hours as dictated by the needs of business for projects and meetings
Benefits:
Annual bonus opportunity
Paid time off and holidays
Health, vision, dental, life insurance plans, and discounts
401(k) savings plan plus a company match with immediate vesting
Eligible to participate in the employee stock purchase plan after 1 year of continuous employment
Discounts on Red Robin food
Compensation Range: $65,907.00 – $92,814.00
Red Robin is an Equal Opportunity & E-Verify Employer
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Title: Office Manager
Company: Amedisys
Location: Lawrenceville, GA
