Overview
Office Manager Jobs in Chantilly, VA at MOREgroup
MOREgroup is a family of architecture, design and engineering brands. We represent over 700 employees in 22 offices throughout 13 states. Our family of brands offer expertise in the areas of education, healthcare and health science + technology, public architecture and engineering. Each brand contributes to a holistic network of services, expertise and innovation that is shared across markets.
We are currently seeking an experienced Office Manager to support our Chantilly, VA team. The successful candidate will be responsible for the efficient facility operations and overall cultural success of the office while managing their general daily administrative responsibilities.
RESPONSIBILITIES
Provide high-quality administrative support and resources across all brands, to all employees and all roles, whether remote or in-person
Greet all employees, visitors and vendors at the front desk, serving as the face of the Chantilly office, offering a positive, personal, welcoming and professional environment at all times
Maintain a clean, visually appealing office environment for our employees and guests. Ensure upkeep of all spaces [including conference room] and conduct janitorial spot checks weekly
Handle general employee communications around facility procedures, cultural events, and office updates via email, Office and All-Company Meetings and Intranet formats
Plan and execute cultural initiatives and activities for the office, encouraging all brands collaboration and participation
Serves as main point of contact to Building Management and facility maintenance vendors, set and maintain expectations and handle any issues or requests
Answer, screen, and act upon phone calls as appropriate for our family of brands on the MOREgroup platform
Coordinate and schedule meetings utilizing Outlook calendars for conference rooms and Zoom and Teams for video conferencing
Maintain supply inventory, ordering supplies and coffee per brand standards list and according to office budget
Responsible for shipping, receiving, and distribution of mail
Provide project-based support for employees including: Scheduling continuing Healthcare presentations, formatting specifications, large format printing/scanning, creating spreadsheets, writing meeting minutes or agendas and regulatory assistance
Work alongside Human resources and IT to assist with onboarding process for new employees, helping to facilitate trainings, meetings and coordinate paperwork
Prepare, setup/breakdown, and clean before and after office lunches, meetings, and events
Other administrative tasks as assigned
REQUIREMENTS
Minimum of two years of college or business school
5+ years of administrative assistant experience in a professional services environment
Advanced MSOffice skills required and knowledge of general administrative protocols
Bluebeam experience preferred
Excellent customer service and phone etiquette
Ability to work independently as well as collaboratively in a team environment
Exhibit a can-do attitude and remain positive under pressure
Professional appearance
SALARY RANGE: $60,000 – $85,000
Title: Office Manager
Company: MOREgroup
Location: Chantilly, VA
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