Office Manager

Overview

Office Manager Jobs in Somerville – Massachusetts – USA at Ascent Services Group

Innova Solutions is immediately hiring for an Office Manager.

Office Manager We are seeking adynamicindividual to manage the day-to-day operations in a Biotech environment. This is anexcitingandunique opportunityto support our Pharmaceutical Development team’s office and lab space. The successful candidate will be able to thrive in afast-paced, ever changing environment, be able to manage competing priorities, while maintaining a professional demeanor with employees.

In this critical role, you will serve as the primary interface between our company and its service providers, vendors, and consultants. This position requires greatattention to detail, organization, andprofessionalism, and the ability to maintain an efficient business environment.

Responsibilities

Ensure smooth daily operations of the office environment, making sure employees have a clean and safe office.

Greet and check in visitors and vendors as required, directing them to the appropriate person as needed.

Troubleshoot any office issues and escalate to the appropriate teams as needed.

Coordinate with the Facilities team to manage all ongoing facilities-related issues, including maintenance requests submitted by employees, cleanliness of the office space, as well as landlord relations.
• Manage facility service coordination: office supplies, vendors, non-lab equipment, space planning, and office expansion efforts.

Develop and manage relationships with catering sites for weekly lunches and events.

Maintain an effective file organization for administrative project and office files that is accessible to the team if needed.

Ensure office and operations security by maintaining the security access database, file keys, access cards, and office keys

Provide human resources support and miscellaneous administrative project support as necessary, ex: monitoring on boarding of new employees to ensure a positive employee experience

Sort and distribute incoming mail to the appropriate recipients
• Event planning as needed.

Qualifications:

Bachelor Degree Preferred

At least 2-4 years’ experience in a life sciences environment preferred

Proficiency in Windows operating systems, Outlook, Word, Excel, and general office equipment

Ability to multi task with several priorities and maintain a high standard of discretion and confidentiality

Excellentcommunicationand interpersonal skills

Flexible, confident, and driven toward results

Ability to work with minimal supervision

PAY RANGE AND BENEFITS:

Pay Range*:

$30-34/hr

* Pay range offered to a successful candidate will be based on several factors, including the candidate’s

education

, work experience, work location, specific job duties, certifications, etc.

Benefits:

Innova Solutions offers benefits( based on eligibility) that include the following:

Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal &  protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS:

Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North…

Title: Office Manager

Company: Ascent Services Group

Location: Somerville – Massachusetts – USA

Category: Management, Administrative/Clerical