Overview
Office Manager Jobs in Kilmarnock, VA at Rappahannock Entertainment Center, Inc
About the Team
The Investor Relations team is part of Uber’s Corporate Finance Org. The IR team works closely together each quarter to ensure a smooth execution of our earnings call.
About the Role
The Executive Assistant, Investor Relations partners with Uber’s leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive investor engagement. The Executive Assistant, Investor Relations has the opportunity to work with Investors, Research Analysts & Corporate Access partners. In this high visibility role, you’ll support our quarterly earnings calls & lead the logistics for all investor events.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? If so, see the day-to-day functions below and apply!
This role is based in our NYC office & hybrid in office 3-4 days a week.
What You’ll Do
Responsible for the full earnings cycle – coordinating key internal earnings prep meetings (on the proper timeline), working with external earnings call vendor to prep webcast, call-in numbers & press releases
Partner with external parties across investment banks to ensure smooth post-earnings investor meetings, Non-Deal Roadshows (NDR), and investor group events
Internal lead for all NDR planning including determining when IR team should travel, how to maximize their time in various locations (ie suggesting destination of where to start roadshow and logistics throughout the trip), and how to maximize ELT time during the trip
Work closely with the Investor Relations team to determine participation in conferences, help manage investor meeting lists and coordinate executive availability for key notes & fireside chats
Schedule high volume of investor & analysts calls
Lead logistics for all in-person investor events with executive security, reception, events, AV, IT & other key contacts internally
Manage the Investor Relations vendor relationships, purchase orders & budget for our earnings calls, press releases, CRMs, etc.
Help ensure leaders are properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to meetings by taking notes and tracking action items
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
May work on other tasks and projects as assigned
Basic Qualifications
Minimum 8+ years of administrative experience
Preferred Qualifications
Minimum 10+ years of administrative experience
Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Google calendar
Experience supporting multiple leaders and complex teams
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders’ calendar with minimal instruction or supervision
Ability to proactively identify business needs and opportunities to add value
Experience working with executive leadership
Proven track record of structuring calendar cadence to support long term business objectives
Experience implementing processes and systems to optimize leaders’ time
Experience owning complex projects from start to finish
Strong organizational skills with a strong attention to detail
Experience with budget management
Ability to work with confidential information
Experience working in a complex, matrixed and global environment
Bachelor’s degree or equivalent practical experience
For New York, NY-based roles: The base hourly rate range for this role is USD$58.66 per hour – USD$65.15 per hour. You will be eligible to participate in Uber’s bonus program, and may be offered an equity award & other types of comp. You will also be eligible for various benefits. More details can be found at the following link https://www.uber.com/careers/benefits.Show more
Title: Office Manager
Company: Rappahannock Entertainment Center, Inc
Location: Kilmarnock, VA
