Overview
Office Manager Jobs in Riyadh Region at Savills Middle East
Title: Office Manager
Company: Savills Middle East
Location: Riyadh Region
The Role
The Office Manager will report directly to Head of Saudi Arabia, providing administrative support and running the day-to-day office operations.
Key Responsibilities
OFFICE MANAGEMENT
Create and maintain an efficient filing system.
Organise events & activities such as office parties, breakfast presentations and social events
Office related contract review
Meeting Room management
Monitor Driver’s Daily Schedule
Monitor Office Assistants/Receptionists duties and responsibilities
Attend to visitors if Office Assistant/Receptionist is unavailable.
Manage the contractors for office maintenance (HVAC, plumbing, lighting, printers, cleaners)
Recycling – arrange company to collect any recyclable materials
Coordinate with regional IT team for office/staff requirements
Internet & Comms – liaise with suppliers regarding issues, monitor bills & contract expiry.
Monitor and update IT Device Movement Tracker
Obtain quotations as per best practice, prepare LPO’s
Pantry and Stationery supply and inventory
Office cost saving initiatives.
Prepare business letters.
Partner with HR to update and maintain office policies as necessary
Provide general support to visitors
Coordinate with IT department on all office equipment
Assist in filling various RFPs.
COMPLIANCE
ESG coordinator
Internal Admin Audits
Anti-Money Laundering / Know Your Client Tracker / Monitor AML Due Diligence Request
Manage assessments required by UK / Regional teams
BD & CLIENT RELATIONS
Manage client relationships and deal effectively with all employees and external business contacts while conveying a positive, service-oriented attitude
Responsible for website information to be up to dated
Assist with social media tasks when required
Client Database Management
Skills, Knowledge And Experience
Fluent in Arabic and English
Educated to Bachelor`s degree level
At least three years’ experience in a similar EA or Office Management/ Administrative role
Well-developed interpersonal skills, ability to build and sustain relationships with clients and colleagues
High level of written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Ability to work on own initiative and have a proactive, positive approach
Able to be flexible if required regarding administrative cover in the office
Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
Discretion and understanding of confidentiality issues
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