Overview
Office Manager Jobs in Valparaiso, FL at Starrscape Enterprises
Full Job Description
Office Manager
We are looking for an Office manager to organize and coordinate administration duties and office procedures for a multi company operation. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities
Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
Ensure that all items are invoiced and paid on time
Assist in the onboarding process for new hires- H2B Employees ( you will be trained for this)
Processing payroll
Scanning all paperwork into appropriate folders.
Answer phone, take messages, speak with home owners, and assist Other manager with scheduling repairs.
Skills
Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Knowledge in customer service
Proficiency in MS Office and Quickbooks Desktop and Online (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. scanners and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Full-time
Pay: $20.00 per hour
Schedule:
8 hour shift
Day shift
Monday to Friday
Supplemental pay types:
Bonus opportunities
Education:
High school or equivalent (Preferred)
Experience:
QuickBooks: 1 year (Required)
Microsoft Office: 1 year (Required)
Office manager: 1 year (Required)
Language:
Spanish (Preferred)
Work Location: In person
Title: Office Manager
Company: Starrscape Enterprises
Location: Valparaiso, FL
Category:
