Overview
Office Manager & Executive Assistant Jobs in Prague, Prague, Czechia at The Magnum Ice Cream Company
Title: Office Manager & Executive Assistant
Company: The Magnum Ice Cream Company
Location: Prague, Prague, Czechia
Life tastes better with ice cream
With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.
We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure‑play ice cream company, we have the scale and ambition to make a real difference.
What Truly Sets Us Apart Is How We Work.
We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‑performance, collaborative and focused on getting things done.
We’re curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.
Terms & Conditions: Part-time – 20 h a week, temporary role – mornings
The role
We are looking for a highly organized and proactive Office Manager & Executive Assistant to support the Managing Director and Leadership Team while ensuring the smooth day‑to‑day operation of the office.
This role combines executive support with responsibility for office management, including coordination with building management, handling deliveries and mail, and overseeing administrative processes for Czech Republic and Slovakia. The person will play a key role in creating a well‑functioning and welcoming workplace environment.
What You'll Be Responsible For
- Office Management & Daily Operations
- Ensure smooth day‑to‑day running of the office, including maintaining a tidy and functional workspace.
- Act as the main point of contact for building management and external vendors.
- Manage office access, including coordination and administration of access cards and permissions.
- Handle incoming mail, deliveries, and shipments (receipt, distribution, coordination).
- Coordinate office supplies and services (e.g., coffee, refreshments, consumables, etc.).
- Oversee and coordinate cleaning services and general office upkeep.
- Be present in the office during the morning hours to manage operational needs and incoming deliveries.
- Administrative Support (CZ & SK)
- Provide administrative support related to Czech Republic and Slovakia (e.g., documentation, basic coordination with local stakeholders/vendors).
- Support simple reporting, document preparation, and internal administrative processes.
- Assist with purchase requests or internal submissions as needed.
- Coordinate logistics for visits, events, and delegations.
- Provide administrative support to projects led by the GM or leadership team.
- Handle ad‑hoc tasks and assignments as needed.
We're Looking For
- You don’t have to come with years of experience if you’re organized, proactive, and eager to learn
- You have a natural talent for keeping things structured, prioritized, and under control
- You’re comfortable with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word)
- You take ownership and don’t wait to be told what to do – you just see things and get them done
- You’re reliable, detail‑oriented, and the kind of person others can depend on
- You can work independently, but you’re also a great team player
- Czech or Slovak is your native language
- You’re comfortable using English
What You'll Get
Alongside meaningful work and strong development opportunities, we offer a reward package that typically includes:
- Annual Salary: 284,000 – 355,000 CZK
- Flexible ways of working
- Support for health, wellbeing and life outside of work
- Time off to rest and recharge
- Ongoing learning and development opportunities
- Specific benefits vary by location
#TMICC
Why join us?
This is a place for people who are passionate about ice cream and are growth obsessed – both for the business and for themselves. People who act like an owner and drive our business end-to-end. People who are driven by success to deliver more than we ever thought we could!
You’ll thrive here if you value an inclusive culture, with low ego and hierarchy – and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.
- Roles with real accountability and visible impact
- Free to move fast, experiment and challenge how things are done
- Continuous learning and development as the business grows
- Reward linked to performance and contribution.
Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business.
Ready to build the future of Ice Cream?
If this sounds like the place where you'd thrive, we'd love to hear from you. Apply online and share your CV. We'll review your application and be in touch with the next steps.
If you are an individual with a disability and require assistance at any time during our recruitment process, please let your Talent Acquisition Partner know.
Additional Information
The Magnum Ice Cream Company is an Equal Opportunity Employer. We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic. We encourage people with all backgrounds to apply including Aboriginal and Torres Strait Islander Peoples, and Māori and Pacific Peoples.
