Overview
Office Manager & Financial Assistant Jobs in Virgin Islands at Office of Disaster Recovery
PURPOSE:The Administrative Assistant serves as the welcoming face and central support for students, parents, and visitors, performing essential clerical, secretarial, and administrative functions vital to the school’s daily operations. This role also assists the principal as needed.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Provide a welcoming presence: Greet visitors, answer inquiries, and direct individuals to appropriate resources or staff members.
Administrative support: Handle general word processing, correspondence, filing, and manage school records.
Communication hub: Manage incoming calls, take messages, and facilitate communication within the school community.
Financial transactions: Handle SCRIP sales, monitor attendance records, and assist with financial deposits.
Student support: Maintain student records, assist with registration, and manage student medication logs and field trip forms.
Operational logistics: Order and manage school supplies, textbooks, and furniture as needed.
School communications: Assist in preparing newsletters, promotional materials, and manage SchoolSpeak functions.
Health and safety: Aid students who are sick or injured, communicating with parents as necessary.
COMPETENCIES:
Technology proficiency: Proficient in office software and able to manage databases like SchoolSpeak.
Organizational skills: Strong ability to prioritize tasks and maintain accurate records.
Interpersonal skills: Excellent communication and public relations abilities.
Adaptability: Flexible and able to thrive in a fast-paced environment.
Confidentiality: Maintains strict confidentiality regarding student records and sensitive information.
REQUIRED EDUCATION AND EXPERIENCE:
High school diploma required; associate degree or equivalent preferred.
Two years of secretarial or office experience, preferably in a school or similar setting.
Strong technological skills with proficiency in office software and databases.
OTHER DUTIES:This job description may evolve to include additional responsibilities as needed by the principal and school administration.
WORK ENVIRONMENT:Professional school environment; regular use of standard office equipment.
Application Process:
Interested candidates are invited to submit their cover letter and resume to school principal, Angela Oller.
Email: [email protected]
Mail: Bishop Baraga Catholic School, 406 West B Street, Iron Mountain, MI 49801
This posting will remain open until the position is filled.
Job Types: Full-time, Part-time
Pay: $16.00 – $20.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
Iron Mountain, MI 49801 (Required)
Ability to Relocate:
Iron Mountain, MI 49801: Relocate before starting work (Required)
Work Location: In person
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Title: Office Manager & Financial Assistant
Company: Office of Disaster Recovery
Location: Virgin Islands
